Administrative Support Officer (Supplemental Workforce - Third Party Contract)

Islamic Development Bank (IsDB); Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Islamic Development Bank (IsDB) seeks an Administrative Support Officer to provide front-office and logistics support to the Resilience and Climate Action Department in Jeddah. You will assist the Department Director, prepare meetings, track actions, and coordinate missions and records, ensuring timely operations.

The role requires a Bachelor's degree and at least one year of relevant experience, with English mandatory, strong organizational and communication skills, and proficiency in MS Office

Qualifications

• Bachelor's degree in Business Administration, Management, Public Administration, Office Administration, or related field.
• Minimum of one year of relevant work experience in administrative support, office coordination, executive assistance, or related area.
• Languages: English mandatory.

Responsibilities

• Serve as the Department Director’s Administrative Assistant and provide administrative and coordination support.
• Serve as Rapporteur for departmental meetings: agendas, minutes, actions, and records.
• Act as Department Time Coordinator and support attendance and time-management policies.
• Manage Front Office operations, budget monitoring, mission coordination, and related admin processes.
• Manage office stationery and supplies and ensure timely availability.
• Monitor staff missions, BTOR submissions, and mission settlements.
• Coordinate with visiting delegations and official guests.
• Coordinate with Divisions to facilitate communication and collaboration.
• Follow up on urgent/high-priority assignments from leadership.
• Undertake ad-hoc assignments as directed.

Skills

Organizational Skills

Coordination

Time Management

Communication

Meeting Minutes

Prioritization

Interpersonal Skills

Attention to Detail

Discretion

MS Office

Budget & Travel

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Teams

Job description

Title: Administrative Support Officer (Supplemental Workforce - Third Party Contract)

Requisition ID: 5940

OVERVIEW

DG -Global Practice & Partnerships

Department

Resilience and Climate Action

Division/Section

Resilience and Climate Action Department Front Office

Closing Date

8-Nov-2026

Job Purpose

To provide comprehensive administrative, coordination, front-office, and logistical support to the Resilience and Climate Action Department, ensuring the smooth and timely execution of departmental operations, meetings, missions, records, and priority assignments.

KEY ACCOUNTABILITIES

• Serve as the Department Director’s Administrative Assistant and provide administrative and coordination support to the Department.
• Serve as the Rapporteur for departmental meetings, including preparing agendas, recording minutes, tracking agreed actions, and maintaining official records.
• Serve as the Department Time Coordinator and support compliance with applicable attendance and time-management policies.
• Manage the Department Director’s Front Office operations, including monitoring departmental budget performance, coordinating mission requests, and supporting related administrative processes.
• Manage office stationery and supplies and ensure their timely availability.
• Monitor and follow up on staff missions, Back-to-Office Report (BTOR) submissions, and mission settlement processes.
• Manage logistical and administrative arrangements for visiting delegations and official guests.
• Coordinate with all Divisions on departmental matters and facilitate effective communication, information flow, and collaboration.
• Follow up on urgent and high-priority assignments from Department leadership to support timely action and resolution.
• Undertake ad-hoc assignments and special tasks as directed by the Department Director.

ACADEMIC AND PROFESSIONAL QUALIFICATION

• Bachelor’s degree in Business Administration, Management, Public Administration, Office Administration, or a related field.
• Minimum of one year of relevant work experience in administrative support, office coordination, executive assistance, or a related area.
• Languages: English: Mandatory

KEY SKILLS & NECESSARY KNOWLEDGE

• Strong organizational, coordination, and time-management skills.
• Effective written and verbal communication skills, including professional correspondence and meeting minutes.
• Ability to prioritize urgent assignments, track actions, and follow through to completion.
• Strong interpersonal skills and ability to coordinate effectively across Divisions and with internal and external stakeholders.
• Attention to detail, accuracy, discretion, and the ability to handle sensitive information appropriately.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Working knowledge of administrative processes related to budgets, missions, travel settlements, records management, and office logistics.
• Adaptability and ability to work effectively in a dynamic, deadline-driven environment.