Administration Supervisor

Insights; Riyadh; On-site; SAR 100,000 - 167,000; Full time

Job summary

Insights is seeking an Administration Supervisor to lead all administrative operations in Riyadh, ensuring a compliant, organized, and efficient office. You will supervise support staff, manage documentation, and coordinate with internal departments and external partners.

The role also covers government relations, banking liaison, HR support, and records management, with emphasis on local regulations and HSE guidelines. Fluency in English and Arabic and strong problem-solving skills are required.

Qualifications

• Bachelor's degree in business administration or related field.
• 3-5 years of administration experience in the services sector in KSA.
• Strong knowledge of Saudi labour laws, visa processes, and government portals.
• Proficiency in Microsoft Office and office management software.
• Excellent English and Arabic communication skills.
• Ability to multitask and work under pressure.

Responsibilities

• Oversee and manage all administrative operations, ensuring smooth functioning of the office.
• Coordinate with internal departments and liaise with government bodies, banks, and service providers.
• Supervise administrative support staff and manage procurement and vendor relationships.
• Support processes for Iqama issuance/renewal, work permits, visas, Saudization compliance and related documentation.
• Maintain accurate records of contracts, licenses, and company certificates; prepare periodic reports.

Skills

Microsoft Office

Office management

English & Arabic communication

Multitasking

Problem-solving

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office

Job description

Role Purpose

Insights is looking for an Administration Supervisor to oversee and manage all administrative operations, ensuring smooth functioning of the office, effective coordination with and support to internal departments, by maintaining compliance with KSA government regulations. The role involves supervising office support staff, handling official documentation, and liaising with government bodies, banks, and service providers.

KEY ACCOUNTABILITIES & ACTIVITIES

1. Office Administration & Supervision

• Ensure execution of and compliance to administrative policies, processes, and SOPs.
• Oversee day-to-day office operations, ensuring a clean, organized, efficient and welcoming work environment within a fast-paced consultancy setup.
• Supervise and monitor performance of administrative support staff.
• Oversee office services, equipment maintenance, relevant procurement, and inventory by managing vendor relationships to ensure cost-effectiveness.
• Support execution of internal/external office operations, events, celebrations, and meetings in compliance with company guidelines and local HSE policies.

2. Government Relations & Regulatory Compliance

• Handle all interactions with Saudi government entities.
• Provide active support in the processes related to Iqama issuance/renewal, work permits, visas, Saudization compliance, and other legal documentation in accordance with KSA labour laws and government requirements.
• Ensure all company operations are compliant with local laws and regulations.

3. Support for Banking & Financial Operations

• Coordinate for company bank account operations, including deposits, withdrawals, and online transactions.
• Liaise with banks for account opening, closing, corporate cards, and other financial services.
• Support Finance Department in ensuring timely payment of utilities and vendor invoices.

4. Employee Services & Support

• Coordinate employee on-boarding/off-boarding processes by providing support to HR & the concerned department.
• Manage accommodation, transportation, and travel arrangements for staff when required.

5. Records Management & Reporting

• Maintain accurate records of contracts, legal documents, licenses, and company certificates.
• Prepare periodic reports on administrative activities, government transactions, and operational expenses.
• Ensure confidential handling of sensitive company documents.

JOB SPECIFICATIONS

Knowledge / Skills

• Strong knowledge of Saudi labour laws, visa processes, and government portals.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and office management software
• Excellent communication skills in English & Arabic proficiency highly preferred.
• A proactive and adaptable mindset with strong problem-solving, and execution skills.
• Ability to multitask and work under pressure.

Education / Certifications

• Bachelor's degree in business administration or related field.

Experience

• 3-5 years of experience in administration preferably in services sector in KSA.