Startup-Ready Accounts & HR/Admin Officer (Saudi)

STEMZ Healthcare; Saudi Arabia; On-site; SAR 78,000 - 112,000; Full time

Job summary

STEMZ Healthcare is seeking an Accounts & HR/Admin Officer to support day-to-day accounting, HR administration and office operations in our Saudi business based in Al Khobar. The candidate should have hands-on accounting experience, startup exposure, and familiarity with Saudi government portals such as Qiwa, GOSI and Mudad.

The role allocates 60% to accounting/finance operations, 25% to HR payroll support and 15% to office administration and compliance coordination.

Qualifications

• Saudi national, based in or willing to work in Al Khobar.
• Bachelor's degree in Accounting or Finance.
• 3–5 years of relevant experience in Saudi Arabia, with accounting as a substantial part of the role.
• Previous experience in a startup, newly established company or small business involving multiple responsibilities.
• Practical experience in bookkeeping, reconciliations, invoicing and payroll preparation.
• Exposure to HR administration and Saudi government portals, including Qiwa, GOSI and Mudad.
• Working knowledge of VAT documentation, ZATCA invoicing requirements and routine Saudi employment processes.
• Proficiency in Microsoft Excel and accounting software.
• Ability to communicate in Arabic and English.
• Ability to manage routine work independently and recognize when specialist guidance or approval is required.

Responsibilities

• Record daily financial transactions and maintain accurate accounting records.
• Handle accounts payable, accounts receivable, invoicing and collection follow-ups.
• Verify supplier invoices, employee claims and supporting documents before submitting payments for approval.
• Maintain petty cash records and complete bank and supplier reconciliations.
• Support monthly closing through schedules for expenses, accruals, prepayments and fixed assets.
• Prepare weekly payment requirements, cash-flow updates and monthly expense reports.
• Prepare VAT schedules and supporting documentation for review by Corporate Finance or tax advisers.
• Issue invoices through the approved accounting system in line with applicable ZATCA requirements.
• Coordinate with auditors and consultants to provide requested records.
• Follow approved financial controls, payment procedures and authority limits.
• Maintain employee files, attendance, leave records and employment documentation.
• Coordinate recruitment scheduling, onboarding, probation tracking and exit formalities.
• Prepare monthly payroll inputs and calculations for review and approval.
• Carry out assigned employee transactions on Qiwa, GOSI and Mudad within authorized access.
• Support wage protection submissions and follow up on discrepancies.
• Track employment contract dates, insurance coverage and applicable employee document renewals.
• Support leave and final-settlement calculations under Corporate HR guidance.
• Monitor relevant Saudization information and flag issues to management.
• Respond to routine employee queries and refer policy or employee relations matters to Corporate HR.
• Coordinate office supplies, facilities, travel arrangements and routine purchasing.
• Obtain vendor quotations and process requests within approved budgets.
• Maintain company asset records, contracts and administrative files.
• Track applicable company registration requirements, licences, insurance and submission deadlines.
• Coordinate documentation and follow-ups with authorized government relations providers, advisers and relevant authorities.
• Maintain a compliance tracker and elevate approaching deadlines or missing documents.
• Protect confidential company, employee and financial information.
• Help establish filing systems, accounting records, employee files and operational trackers.
• Implement approved procedures and templates provided by corporate teams.
• Identify documentation gaps and follow up until resolved.
• Suggest practical improvements to reduce manual work and improve accuracy.
• Provide a monthly update covering accounts, payroll, renewals and pending actions.

Skills

Accounting & Finance

HR Administration

MS Excel

Accounting Software

Arabic & English

Education

Bachelor's degree in Accounting or Finance

Tools

Qiwa

GOSI

Mudad

Job description

STEMZ Healthcare is seeking an Accounts & HR/Admin Officer to support day-to-day accounting, HR administration and office operations in our Saudi business based in Al Khobar. The candidate should have hands-on accounting experience, startup exposure, and familiarity with Saudi government portals such as Qiwa, GOSI and Mudad.

The role allocates 60% to accounting/finance operations, 25% to HR payroll support and 15% to office administration and compliance coordination.