Site Document Controller

Amana Group; Medina; On-site; SAR 60,000 - 90,000; Full time

Job summary

Amana Group is seeking a skilled Document Controller to manage and secure project documentation across multiple platforms in Medina. You will maintain document control standards, ensure accurate transmittals, and coordinate with PM, QA/QC, and site teams to support timely submissions and close-out.

The role requires a Bachelor's degree, 5+ years of experience, and expertise in ACC, Aconex, SharePoint, and Dropbox. Fluency in English is essential, Arabic a plus, with on-site duties in Medina.

Qualifications

• Bachelor’s degree in a related field (Business Administration or Information Management).
• Minimum 5 years of document control experience in building, industrial, infrastructure, or data center projects.
• Autodesk Construction Cloud (ACC), Aconex, SharePoint and Dropbox experience is mandatory.
• Strong understanding of construction documents, drawings, submittals, RFIs, method statements and project close-out documentation.

Responsibilities

• Maintain and control project documentation including contracts, drawings, submittals, quality records, invoices and reports.
• Ensure correct metadata, numbering, version control and secure access in EDMS.
• Prepare and track transmittals to clients, consultants, subcontractors and suppliers.
• Distribute documents per approved matrices and information security requirements.
• Support audits and project close-out with complete records and handover packages.

Skills

Attention to detail

Time management

Written communication

Verbal communication

English language

Education

Bachelor's degree in Business Administration

Bachelor's degree in Information Management

Tools

ACC (Autodesk Construction Cloud)

Aconex

SharePoint

Dropbox

Job description

Maintain and control all project documentation including contract documents drawings technical submittals quality records invoices schedules material logs correspondence and reports Ensure project documents are accurately identified securely stored easily retrievable and protected against loss damage unauthorized access or misuse Review project document control requirements contractual requirements specifications and procedures relevant to document management activities Assist the Project Manager in establishing and maintaining the project document distribution matrix filing structure and document control procedures Coordinate with Project Management Engineering QA QC HSE Commercial Procurement and site teams to ensure timely document submission review approval distribution and close-out Manage and maintain project documentation within approved Electronic Document Management Systems EDMS such as Autodesk Construction Cloud ACC Aconex SharePoint Dropbox or other company-approved platforms Ensure document metadata naming conventions document numbering systems revision controls and workflows are applied in accordance with project and company requirements Maintain and regularly update document registers drawing logs submittal logs correspondence trackers and records of incoming and outgoing documents Prepare issue and track document transmittals to clients consultants subcontractors suppliers and other relevant stakeholders Distribute documents to authorized personnel in accordance with approved distribution matrices project procedures and information security requirements Control document revisions and ensure that only the latest approved versions of documents are available and used by the project team Identify record archive and maintain obsolete or superseded documents to prevent unintended use Monitor document review and approval workflows follow up on outstanding submissions and highlight delays that may impact project schedules or deliverables Manage and track project deliverables including RFIs shop drawings technical submittments material approvals method statements inspection requests quality records NCRs reports and other project documentation Support the preparation submission tracking and maintenance of project quality documentation in coordination with the QA QC team Ensure all document control activities are performed in compliance with the Company Quality Management System QMS project procedures contractual requirements and client requirements Prepare and maintain periodic document control reports including document status reports overdue submittal reports outstanding review comments and project KPI reports Support internal and external audits by providing accurate complete and traceable project records and documentation Coordinate effectively with clients consultants subcontractors vendors and internal stakeholders regarding document submissions reviews approvals and close-out requirements Maintain complete project records throughout the project lifecycle including defect liability warranty and contractual retention periods in accordance with contractual company and legal requirements Compile manage and control project close-out documentation including test reports operation and maintenance manuals warranties as-built drawings authority approvals handover packages and final records Ensure complete electronic and hard-copy documentation is available for project handover final archiving audits claims management and future reference Maintain confidentiality of project information and ensure compliance with company information security data protection and document retention requirements.

Qualifications and Skills:

• Bachelor's in Business Administration, Information Management, or a related field.
• Minimum 5 years of relevant document control experience in building, industrial, infrastructure, or data center projects.
• Prior knowledge of Autodesk Construction Cloud (ACC), Aconex, SharePoint, Dropbox is mandatory.
• Previous experience supporting industrial projects, commercial facilities, data centers, or other fast track construction projects is strongly preferred.
• Strong understanding of construction documents, engineering drawings, technical submittals, material approvals, RFIs, method statements, inspection records, and project close out documentation.
• Proficiency in Microsoft Office applications.
• Strong organizational and time management skills.
• Excellent attention to detail and commitment to maintaining accurate and complete project records.
• Good written and verbal communication skills in English; Arabic language skills are an advantage.