Document Controller

Dar Al Riyadh Group; Riyadh; On-site; SAR 260,000 - 420,000; Full time

Job summary

Dar Al Riyadh Group is seeking an experienced Document Control Lead to manage the full lifecycle of project documentation for engineering, construction, and infrastructure initiatives in Riyadh. You will oversee document control procedures, revision control, and filing systems across multiple teams, ensuring compliance and timely submissions.

The role requires 8+ years in document control within capital projects, with hands-on EDMS experience (Aconex, ACC, Procore, SharePoint, OpenText,

Qualifications

• Bachelor's degree in information management or related field.
• Minimum 8 years of document control or records management experience.
• Experience in engineering, construction, infrastructure, or capital projects.
• Proven experience managing drawings, technical documents, specifications, contracts, RFIs, submittals, and project correspondence.
• Strong knowledge of document control procedures, numbering, revision control, and filing systems.
• Hands-on experience with EDMS such as Aconex, ACC, Procore, SharePoint, OpenText, Documentum, or similar.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Excellent organizational skills with attention to detail and strong communication.

Responsibilities

• Manage, control, and maintain all project documentation per procedures and standards.
• Register, track, distribute, and archive engineering documents, drawings, submittals, contracts, and correspondence.
• Ensure proper document numbering, revision control, and status updates.
• Maintain document registers, transmittals, logs, and approval workflows.
• Coordinate with project teams, consultants, contractors, and clients for timely submissions and approvals.
• Monitor compliance with quality management systems and retention requirements.
• Maintain EDMS and accurate filing/retrieval of records.
• Prepare periodic document control reports and support audits and reviews.
• Ensure confidentiality, accuracy, and integrity of documents throughout the lifecycle.
• Support project close-out activities including handover and final archiving.

Skills

Document control

EDMS

Quality management

MS Office

Attention to detail

Communication

Education

Bachelor's degree in information management or related field

Tools

Aconex

Autodesk Construction Cloud

Procore

SharePoint

OpenText

Documentum

Job description

• Manage, control, and maintain all project documentation in accordance with company procedures and document control standards.
• Register, track, distribute, and archive engineering documents, drawings, technical submittals, contracts, and correspondence.
• Ensure proper document numbering, revision control, version management, and document status updates.
• Maintain document registers, transmittals, document logs, and approval workflows.
• Coordinate with project teams, consultants, contractors, and clients to ensure timely submission, review, and approval of project documents.
• Monitor document compliance with project quality management systems and document retention requirements.
• Maintain Electronic Document Management Systems (EDMS) and ensure accurate filing and retrieval of records.
• Prepare periodic document control reports and support project audits and quality reviews.
• Ensure confidentiality, accuracy, and integrity of project documentation throughout the project lifecycle.
• Support project close-out activities, including document handover and final archiving.
• Bachelor's Degree in Information Management, Engineering, Business Administration, or a related field.
• Minimum 8 years of experience in document control or records management within engineering, construction, infrastructure, or capital projects.
• Proven experience managing engineering drawings, technical documents, specifications, contracts, RFIs, submittals, and project correspondence.
• Strong knowledge of document control procedures, document numbering, revision control, filing systems, and document distribution workflows.
• Hands-on experience with Electronic Document Management Systems (EDMS) such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, OpenText, Documentum, or similar platforms.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Familiarity with project lifecycle documentation requirements and quality management systems (ISO 9001 or equivalent).
• Excellent organizational skills with the ability to manage large volumes of documentation while meeting project deadlines.
• Strong attention to detail, communication, and coordination skills.