Document Controller

Dar Al Riyadh Group; Medina; On-site; SAR 134,000 - 201,000; Full time

Job summary

Dar Al Riyadh Group is seeking a seasoned Document Control Specialist to implement and maintain PMC document-control procedures and workflows across large infrastructure projects in Saudi Arabia. You will manage registers, transmittals, and revision control, ensuring traceability and timely distribution of information.

The role requires 7–10 years total experience, GCC/KSA exposure, and proficiency in EDMS and MS Office.

Qualifications

• Bachelor's degree in Business Administration, Information Management, or related discipline.
• Total 7–10 years of professional experience.
• 4–6 years in document-control roles.
• 4–6 years GCC/KSA experience.
• Experience with PMC, engineering consultancy, or construction supervision preferred.
• Proficiency in EDMS and MS Office required.

Responsibilities

• Implement and maintain PMC document-control procedures and workflows.
• Register, track, and distribute incoming and outgoing correspondence.
• Manage drawings, RFIs, submittals, reports, specs, and technical docs.
• Maintain document revision, status, numbering, and distribution controls.
• Maintain registers for correspondence, drawings, submissions, and docs.
• Control document workflows between Client, PMC, CSC, and Contractor.
• Track reviews, approvals, comments, and responses.
• Monitor overdue submissions and follow up on responses.
• Maintain structured numbering, filing, and electronic archiving.
• Prepare document-control status reports and dashboards.
• Ensure full document traceability and project records.
• Support timely retrieval of contractual and technical records.
• Coordinate O&M manuals, testing & inspection records, and handover docs.
• Compile and maintain project handover dossiers.

Skills

Attention to detail

Organization

Communication

Time management

Multitasking

Education

Bachelor's degree in Business Administration or Information Management

Tools

MS Office/Excel

EDMS (Aconex/Asite/SharePoint)

ProjectWise

Job description

• Implement and maintain PMC document-control procedures and workflows.
• Register, track, and distribute incoming and outgoing correspondence.
• Manage project drawings, RFIs, submittals, reports, specifications, instructions, and technical documents.
• Maintain document revision, status, numbering, and distribution controls.
• Maintain correspondence, drawing, submission, and document registers.
• Control document workflows between the Client, PMC, CSC, and Contractor.
• Track document reviews, approvals, comments, and outstanding responses.
• Monitor overdue submissions, reviews, and responses and follow up with responsible parties.
• Maintain structured document numbering, filing, and electronic archiving systems.
• Prepare document-control status reports and dashboards for PMC management.
• Maintain accurate project records and ensure full document traceability.
• Support timely retrieval of contractual, technical, and project records.
• Control and maintain as-built drawings and documentation.
• Coordinate O&M manuals, testing records, inspection records, and completion documentation.
• Compile and maintain project handover dossiers.
• Support final project archiving and document-control close-out activities.
• Bachelor's Degree in Business Administration, Information Management, Document Management, or another relevant discipline.
• Engineering degree is not required.
• Minimum 7–10 years of total professional experience.
• 4–6 years of experience in similar document-control roles.
• 4–6 years of GCC/KSA experience.
• Previous experience with a PMC, engineering consultancy, or construction supervision consultancy is preferred.
• Experience on major infrastructure or large-scale development projects is preferred.
• Strong understanding of document-control processes, workflows, revision control, transmittals, registers, and document status management.
• Experience managing large volumes of technical and contractual documentation in a multidisciplinary project environment.
• Proficiency in Microsoft Office, particularly Excel, and Electronic Document Management Systems (EDMS).
• Experience with platforms such as Aconex, Asite, SharePoint, ProjectWise, or similar systems is an advantage.
• Strong attention to detail, organization, communication, follow-up, and time-management skills.
• Ability to manage multiple document workflows and priorities under tight project deadlines.
• Saudi Arabia/GCC project experience is strongly preferred.