Senior Project Admin & Documentation Lead

SNC-Lavalin Fayez Engineering; Saudi Arabia; On-site; SAR 78,000 - 134,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance

Medical insurance

Annual leave balance

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation & housing allowances

Employee Wellbeing Program

Job summary

AtkinsRéalis in Riyadh, Saudi Arabia seeks a highly organized Administrative Assistant to provide comprehensive administrative and office support for a major site supervision consultancy project. You will coordinate daily activities, maintain project documentation, schedule meetings, manage correspondence, and support project leadership and multidisciplinary teams.

The role emphasizes efficient office operations, timely management of records, and collaboration with stakeholders throughout the

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 5+ years of administrative experience, preferably within engineering consultancy, construction, or project management environments.
• Experience working on large-scale construction, building, hospitality, or infrastructure projects is preferred.
• Strong organizational and document management skills.
• Excellent written and verbal communication skills in English.

Responsibilities

• Provide day-to-day administrative support to the Project Director, Resident Engineer, and project management team.
• Manage incoming and outgoing correspondence, including emails, letters, memos, and project communications.
• Maintain and organize project files, records, reports, and documentation in accordance with project procedures.
• Coordinate meetings, workshops, and project reviews, including scheduling, invitations, agenda preparation, and meeting minutes.
• Maintain calendars and arrange appointments, travel, and accommodation for project personnel as required.
• Prepare, format, and distribute reports, presentations, letters, and other project documents.
• Ensure proper document filing and record management, both electronic and hard copy.
• Assist in tracking project submissions, approvals, and action items to ensure timely follow-up.
• Support document control and project administration teams in maintaining accurate records.
• Coordinate office logistics, supplies, equipment, and administrative requirements.
• Maintain contact lists and stakeholder directories.
• Handle confidential information and project documentation with a high level of discretion.
• Assist in onboarding new project staff and coordinating administrative requirements.
• Support the preparation of monthly reports, dashboards, and management presentations.
• Monitor office expenditures and support basic procurement and administrative processes.
• Coordinate with internal departments, clients, contractors, and external stakeholders regarding administrative matters.
• Assist with timesheet collection, leave records, and workforce administration activities as required.
• Ensure compliance with company policies, procedures, and project administration requirements.
• Support project closeout activities, documentation archiving, and record retention processes.
• Perform other administrative duties as assigned to support project operations.

Skills

Organizational skills

Document management

English communication

Interpersonal skills

Confidentiality

Education

Diploma or Bachelor's Degree in Business Administration/Management/Office Administration

Tools

Microsoft Office

Document management systems

Project collaboration platforms

Job description

AtkinsRéalis in Riyadh, Saudi Arabia seeks a highly organized Administrative Assistant to provide comprehensive administrative and office support for a major site supervision consultancy project. You will coordinate daily activities, maintain project documentation, schedule meetings, manage correspondence, and support project leadership and multidisciplinary teams.

The role emphasizes efficient office operations, timely management of records, and collaboration with stakeholders throughout the