Senior Project Admin & Coordination Specialist

Penspen Ltd; Al Khafji; On-site; SAR 70,000 - 100,000; Full time

Job summary

Penspen is seeking an experienced administrative assistant to provide high-level secretarial support to the Project Management Services leadership team. You will manage scheduling, correspondence, travel arrangements, and meeting coordination for senior staff.

You will prepare and format project correspondence, reports and presentations to company standards, maintain confidential records and filing systems, and support logistics, project reporting, and coordination with clients and contractors.

Qualifications

• Twelve (12) years of experience in secretarial activities, filing systems, office administration and management.
• High School Diploma or Equivalent.

Responsibilities

• Provide high-level administrative and secretarial support to the Project Management Services (PMS) leadership team.
• Manage scheduling, correspondence, travel arrangements, and meeting coordination for senior staff.
• Prepare and format project correspondence, reports, and presentations in accordance with company standards.
• Maintain confidential records, office documentation, and filing systems (electronic and hardcopy).
• Support logistics, project reporting, and coordination with client and contractor representatives.
• Track project documentation, maintain registers, and ensure timely follow-up of actions and deliverables.
• Ensure office operations comply with company administrative policies and support efficient communication across teams.

Skills

Administrative support

Secretarial duties

Scheduling

Travel arrangements

Document formatting

Education

High School Diploma

Job description

Penspen is seeking an experienced administrative assistant to provide high-level secretarial support to the Project Management Services leadership team. You will manage scheduling, correspondence, travel arrangements, and meeting coordination for senior staff.

You will prepare and format project correspondence, reports and presentations to company standards, maintain confidential records and filing systems, and support logistics, project reporting, and coordination with clients and contractors.