Senior Executive Assistant - Board of Directors (BOD)

Urban Ridge Supplies; Riyadh; On-site; SAR 134,000 - 268,000; Full time

Benefits offered by this job

Competitive salary

Executive exposure

Career development

Collaborative culture

Job summary

Urban Ridge Supplies in Riyadh is seeking a highly organized Senior Executive Assistant to support the Board of Directors by managing the executive office and coordinating strategic activities. You will manage calendars and travel, prepare agendas and minutes, handle confidential documents with discretion, and liaise with internal and external stakeholders to ensure smooth execution.

The role requires a Bachelor's degree and 5–8 years of senior support experience, fluent English, and strong MS

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5–8 years of experience in office management or executive support.
• Experience supporting Board-level leadership.
• Strong English communication; Arabic a plus.
• Proficient in MS Office and Teams.
• Professionalism, discretion, confidentiality.

Responsibilities

• Manage daily operations of the executive office supporting the Board.
• Coordinate BOD calendars, meetings, travel.
• Prepare agendas, presentations, reports, minutes, action items.
• Handle confidential correspondence with discretion.
• Coordinate communication with internal and external stakeholders.
• Monitor and follow up on action items.
• Organize executive and board meetings and events.
• Maintain records and executive documentation.
• Liaise with departments to execute directives.
• Support strategic initiatives and special projects.
• Ensure efficient operation of the executive office.

Skills

Calendar management

Travel coordination

Executive support

Confidentiality

Stakeholder management

Communication

Organizational skills

Microsoft Office

Microsoft Teams

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Microsoft Teams

Job description

Job Title: Senior Executive Assistant – Board of Directors (BOD)

Location: Riyadh, Saudi Arabia
Employment Type: Full-Time

About the Role

We are seeking a highly organized, proactive, and discreet Senior Executive Assistant to support the Board of Directors (BOD) by managing executive office operations and ensuring seamless coordination of administrative and strategic activities. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and experience supporting senior executives in a fast-paced corporate environment.

This role requires a professional who can manage confidential information with integrity while ensuring the efficient operation of the executive office.

Key Responsibilities

• Manage the daily operations of the executive office supporting the Board of Directors.

• Coordinate and manage the BOD's calendars, meetings, appointments, and travel arrangements.

• Prepare meeting agendas, presentations, reports, minutes of meetings, and follow-up action items.

• Handle confidential correspondence, documents, and sensitive information with the highest level of discretion.

• Coordinate communication between the Board of Directors and internal/external stakeholders.

• Monitor and follow up on key action items, ensuring timely completion.

• Organize executive meetings, board meetings, and corporate events.

• Maintain accurate records, filing systems, and executive documentation.

• Liaise with various departments to ensure smooth communication and execution of executive directives.

• Support strategic initiatives and special projects assigned by senior leadership.

• Ensure the executive office operates efficiently while maintaining professional standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related field.

• 5–8 years of experience as an Office Manager, Executive Assistant, or Executive Office Administrator supporting senior executives or Board-level leadership.

• Strong experience managing executive calendars, meetings, travel, and confidential documentation.

• Excellent written and verbal communication skills in English (Arabic is an advantage).

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.

• Strong organizational, multitasking, and time management skills.

• High level of professionalism, integrity, and confidentiality.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Experience within a corporate or group organization is highly preferred.

Key Competencies

• Executive Office Management

• Board-Level Coordination

• Calendar & Meeting Management

• Executive Correspondence

• Travel & Event Coordination

• Document & Records Management

• Confidentiality & Discretion

• Communication & Stakeholder Management

• Time Management

• Problem Solving

• Organizational Skills

• Microsoft Office Suite

What We Offer

• Competitive salary and benefits package.

• Opportunity to work closely with executive leadership in a dynamic corporate environment.

• Professional growth and career development opportunities.

• Collaborative and high-performance workplace.

Ideal Candidate Background

We are looking for professionals with experience supporting Board Members, C-suite executives, or senior leadership teams within large corporate organizations, holding companies, or multinational businesses. Candidates with exceptional organizational abilities, executive office management experience, and a proven track record of handling confidential matters with professionalism will be highly preferred.