Senior Events Project Manager - Remote Sundays

Informa Group; Riyadh; Presencial; SAR 312.000 - 469.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance for individual and a

Annual leave – 25 days

Remote working on Sundays

Working anywhere – 1 month every year

School fees contribution, 40,000 SAR a

Residency visa including yearly depend

Individual annual flight allowance for

Descripción de la vacante

Tahaluf, the leading B2B events organiser in Saudi Arabia, seeks a Project Manager to lead inter-departmental delivery for high-profile events such as LIONS Riyadh. You’ll own the master project plan and coordinate across Content, Marketing, Commercial, Partnerships, Creative and Operations.

You will manage governance, risk, and milestones, work with senior stakeholders, and ensure on-site delivery aligns with the festival’s commercial and creative objectives.

Formación

• Educated to degree level or equivalent.
• Significant experience in project management supporting mid-to-large scale events, festivals, conferences or major launches.
• Ability to manage multiple projects and deliverables at different stages of the project lifecycle.
• Experience evaluating and managing inter-departmental processes, milestones and dependencies.
• Strong experience in risk identification, mitigation and escalation.
• Proficient in project management and collaboration tools such as Microsoft 365, Smartsheet, Airtable or equivalent.
• Speaks and writes clearly and fluently in English; Arabic is highly desirable.

Responsabilidades

• Manage inter-departmental Processes, Milestone, and Risk Management.
• Coordinate project management systems, procedures and processes to ensure smooth inter-departmental timelines and deadlines.
• Evaluate and align processes to improve overall delivery and approval workflows.
• Conduct continuous risk assessments, including milestone alignment, resourcing considerations and contingency planning.
• Own and maintain the integrated LIONS Riyadh master project plan across all functional workstreams.
• Track key dependencies between Content, Marketing, Commercial, Partnerships, Creative and Operations to prevent delays and delivery gaps.
• Maintain project risk, issue, decision and action logs and ensure clear ownership and escalation where required.
• Support the implementation of the agreed LIONS Riyadh governance structure, ensuring decisions and escalations move through the correct forums.
• Challenge timelines and dependencies where necessary to protect critical milestones and overall Festival quality.
• Manage stakeholder interactions across internal teams and external partners at all levels.
• Ensure clear communication and reporting to internal and external stakeholders throughout the event lifecycle.
• Prepare clear project-status reporting for the Event Leadership Group and senior stakeholders, highlighting progress, risks, decisions and required actions.
• Coordinate information flow between Tahaluf, LIONS Riyadh stakeholders, partners and functional leads.
• Support senior stakeholder meetings, ensuring decisions, owners and deadlines are captured and followed through.
• Build strong working relationships across teams while maintaining clear accountability for delivery.
• Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
• Direct onsite staff and team members to ensure successful event delivery.
• Oversee non-department-tied deliverables such as badging and merchandise rollout.
• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
• Coordinate cross-functional Festival initiatives that sit across multiple departments or do not have a single functional owner.
• Support delivery of key Festival experiences, ensuring commercial, content, creative and operational requirements are aligned.
• Work closely with Operations to ensure project decisions are translated effectively into onsite delivery.
• Support readiness planning, rehearsals and final pre-event checks across all workstreams.
• Manage the collation of speaker assets where required, from confirmation through to final presentation delivery.
• Support smooth execution of event production and logistics.
• Manage speaker logistics where necessary.
• Coordinate closely with Content and Production teams to ensure key speaker, stage and programme dependencies are reflected in the overall project plan.
• Track delivery of high-profile or cross-functional content moments requiring input from multiple teams.
• Manage minutes and tasks reporting, tracking, and monitoring.
• Coordinate recurring project and governance meetings, ensuring agendas are focused on decisions, risks and critical dependencies.
• Maintain clear records of decisions, approvals and ownership.
• Follow up proactively with workstream leads to ensure actions are completed against agreed deadlines.
• Escalate unresolved issues appropriately and early.
• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
• Lead the consolidation of lessons learned across all functions and translate them into actionable recommendations for future editions.
• Capture delivery performance against key milestones, risks and project objectives.
• Ensure outstanding post-Festival actions are tracked through to completion.

Conocimientos

Project management

Stakeholder management

Risk management

On-site coordination

English proficiency

Educación

Degree level or equivalent

Herramientas

Microsoft 365

Smartsheet

Airtable

Descripción del empleo

Tahaluf, the leading B2B events organiser in Saudi Arabia, seeks a Project Manager to lead inter-departmental delivery for high-profile events such as LIONS Riyadh. You’ll own the master project plan and coordinate across Content, Marketing, Commercial, Partnerships, Creative and Operations.

You will manage governance, risk, and milestones, work with senior stakeholders, and ensure on-site delivery aligns with the festival’s commercial and creative objectives.