Document Controller - Asset Handover

Parsons; Riyadh; On-site; SAR 50,000 - 84,000; Full time

Job summary

Parsons in Riyadh is seeking a Document Controller to manage asset handover documentation. The role focuses on maintaining accurate records, registrations, and revision control for roads, utilities, parks, buildings, and related assets.

You will handle Oracle Aconex workflows, ensure compliance with project standards, and support the Asset Management team during digital vesting and handover processes. Strong attention to detail is essential.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or related discipline.
• 0-3 years of experience in technical document control within construction, engineering, real estate, facility management, or related project environment.
• Saudi National as required for the position.
• Hands-on Oracle Aconex experience or formal Aconex training is mandatory.
• Basic working knowledge of Aconex document registers, workflows, and transmittals.
• Ability to understand document numbering, revisions, metadata, and naming conventions.

Responsibilities

• Register incoming drawings, operation and maintenance manuals, warranties, technical files, and supporting documentation in Oracle Aconex.
• Log and classify project records according to approved document control procedures.
• Verify that document titles, numbering conventions, metadata, revision information, and file names comply with established project standards.
• Maintain the master document register and ensure status information is updated as submissions move through review and approval.
• Control revisions so project and asset teams can identify and access the latest approved documentation.
• Distribute technical documents to asset directors, engineers, and other authorised stakeholders using Aconex workflows and transmittals.
• Track outstanding documents and follow up with contractors or project teams when required information has not been submitted.
• Maintain clear electronic records of document receipt, review, distribution, revision, approval, and archive status.

Education

Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, or related discipline

Tools

Oracle Aconex

Aconex workflows

Aconex transmittals

Document registers

Document control

Technical documentation

Document numbering

Revision control

Metadata management

Master document logs

Records management

Electronic document management

Digital asset handover

Asset documentation

Operation and maintenance manuals

As-built drawings

Warranty documentation

Construction documentation

Asset Management documentation

Document archiving

Job description

Document Controller - Asset Handover Job Snapshot Role: Document Controller - Asset Handover Location: Riyadh, Saudi Arabia Industry: Construction Function: Filing-Records Management Experience: 0-3 years Job Type: Full-time Position Overview.

Country: Saudi Arabia City: Riyadh Industry: Construction Function: Filing-Records Management Salary: 4500-7500 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Current Riyadh market data indicates Document Controller salaries commonly average around SAR 5500 per month and may reach approximately SAR 7500 depending on experience, project environment, and candidate profile. ([GulfTalent][1]) Gender: Any Candidate Nationality: Saudi Arabian Job Type: Full-time.

The Document Controller provides the information structure required for successful asset handover from construction teams into live city operations. Working primarily through Oracle Aconex, the position maintains accurate records of technical drawings, manuals, warranties, maintenance documentation, and asset-related information so operational teams can quickly locate reliable information when facilities and infrastructure enter service. The role is especially important during digital vesting and asset integration, where incomplete documentation can delay handover, reduce maintenance readiness, and create operational risk. Careful registration, revision control, metadata management, and quality checks help create an accurate digital record for roads, utilities, parks, buildings, and other completed assets.

Key Responsibilities

• Register incoming drawings, operation and maintenance manuals, warranties, technical files, and supporting documentation in Oracle Aconex.
• Log and classify project records according to approved document control procedures.
• Verify that document titles, numbering conventions, metadata, revision information, and file names comply with established project standards.
• Maintain the master document register and ensure status information is updated as submissions move through review and approval.
• Control revisions so project and asset teams can identify and access the latest approved documentation.
• Distribute technical documents to asset directors, engineers, and other authorised stakeholders using Aconex workflows and transmittals.
• Track outstanding documents and follow up with contractors or project teams when required information has not been submitted.
• Maintain clear electronic records of document receipt, review, distribution, revision, approval, and archive status.
• Asset handover activities will require close attention to the completeness of operational documentation.
• Support the Asset Management team during digital vesting and formal handover processes.
• Verify that contractors provide required operation and maintenance manuals before asset acceptance.
• Track warranty certificates and supporting documentation for newly completed assets.
• Confirm that as-built drawings and relevant technical records have been uploaded to the document management platform.
• Organise documentation according to defined asset categories such as roads, utilities, parks, facilities, and supporting infrastructure.
• Assist asset integration teams in identifying missing or incomplete handover information.
• Maintain logical document structures that allow operational teams to retrieve records efficiently after construction completion.
• Support preparation of documentation required for transfer from project delivery into ongoing asset operations.
• Locate requested drawings, manuals, specifications, warranties, or maintenance documents through Oracle Aconex.
• Respond promptly when field teams require technical information for infrastructure inspections or urgent repairs.
• Ensure retrieved records represent the correct revision and approved document status.
• Assist users in identifying the correct document when multiple revisions or related records exist.
• Maintain efficient indexing and classification so asset information remains accessible throughout its operational lifecycle.
• Review uploaded documents for basic readability, completeness, formatting, and revision accuracy.
• Check that technical files contain appropriate document numbers and classification information.
• Identify incorrectly named, duplicated, incomplete, or poorly formatted submissions.
• Return non-compliant documents to contractors or responsible project teams for correction.
• Verify corrected submissions before updating their status in the document register.
• Help maintain consistent documentation standards across multiple project and asset packages.
• Support routine quality checks of records stored within Oracle Aconex.
• Assist with periodic internal reviews of the document database.
• Compare expected handover deliverables against records received from contractors.
• Identify missing drawings, manuals, warranties, certificates, or supporting files.
• Report documentation gaps to the appropriate Asset Management or project representative.
• Maintain evidence of follow-up actions and subsequent document receipt.
• Help ensure the final asset record remains complete, organised, and audit-ready.
• Follow up professionally with contractors regarding missing, incorrect, or overdue documentation.
• Coordinate with project managers and technical teams to clarify document requirements.
• Communicate document status and outstanding actions clearly to relevant stakeholders.
• Support asset directors in obtaining information needed for handover and operational readiness.
• Maintain disciplined communication through approved Aconex correspondence and transmittal processes.
• Process high volumes of incoming documentation without allowing avoidable backlogs to develop.

Ideal Profile

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related discipline.
• 0-3 years of experience in technical document control within construction, engineering, real estate, facility management, or a related project environment.
• Saudi National as required for the position.
• Hands-on Oracle Aconex experience or formal Aconex training is mandatory.
• Basic working knowledge of Aconex document registers, workflows, and transmittals.
• Ability to understand document numbering, revisions, metadata, and naming conventions.
• Basic familiarity with technical drawings, blueprints, operation manuals, and engineering documentation.
• Strong attention to detail with the ability to identify numbering, naming, revision, or spelling errors.
• Good organisational skills for processing significant volumes of project information.
• Ability to follow established document control procedures consistently.
• Effective communication skills for following up with contractors, engineers, and project managers.
• Good time management with the ability to prioritise urgent documentation requirements.
• Comfortable working within multidisciplinary construction and asset management teams.

Skills Set

• Oracle Aconex
• Aconex workflows
• Aconex transmittals
• Document registers
• Document control
• Technical documentation
• Document numbering
• Revision control
• Metadata management
• Master document logs
• Records management
• Electronic document management
• Digital asset handover
• Digital vesting
• Asset documentation
• Operation and maintenance manuals
• As-built drawings
• Warranty documentation
• Technical drawings
• Blueprint management
• Document classification
• Document indexing
• Document retrieval
• Quality control
• Quality assurance
• Document auditing
• Handover documentation
• Contractor submissions
• Document distribution
• Microsoft Excel
• Microsoft Word
• Microsoft Office
• Adobe Acrobat
• PDF document editing
• Construction documentation
• Asset Management documentation
• Document archiving

Why Join Us

This opportunity provides an excellent entry point into professional document control and digital asset management within Riyadh 's rapidly expanding Construction sector. Experience with Oracle Aconex, infrastructure handover, asset information, and technical records is increasingly valuable as major Saudi development programs move from construction into long-term operations.

The position can build a strong foundation for progression into Senior Document Controller, Information Management, Asset Information Management, Project Controls, and wider digital project delivery roles.

About the Company

Parsons Corporation delivers engineering, infrastructure, construction management, program management, project controls, and technology services across major international programs. In Riyadh, its teams contribute to large-scale development initiatives such as Qiddiya, where disciplined information management and accurate asset handover documentation are essential for transitioning completed infrastructure and facilities into efficient long-term operations.

[1]: https://www.gulftalent.com/saudi-arabia/salaries/riyadh/document-controller utm_source=chatgpt.com "Document Controller Salaries in Riyadh "