Senior Document Controller – EDMS & Project Records Lead

Astek Middle East; Saudi Arabia; On-site; SAR 30,000 - 55,000; Full time

Job summary

Astek Middle East is seeking a Senior Document Controller to manage, organize, and maintain project documentation across energy efficiency, sustainability, construction, and infrastructure projects in Saudi Arabia.

The role collaborates with project managers, engineers, consultants, contractors, and PMO teams to ensure accurate documentation, timely access, and adherence to project procedures throughout the lifecycle.

Qualifications

• 3+ years of professional experience in document control.
• Saudi Arabia/GCC experience preferred.
• EDMS and document control procedures knowledge.
• Certification in document control is a plus.
• Strong English writing and speaking skills.

Responsibilities

• Manage receipt, distribution, filing, tracking, and archiving of project documentation.
• Maintain document registers and tracking systems.
• Ensure proper numbering, version control, and storage per procedures.
• Coordinate document transmittals with internal and external stakeholders.
• Ensure timely processing and distribution of documents.
• Review documents for completeness and compliance with procedures.
• Monitor status, revisions, submissions, and approvals; follow up on overdue items.
• Prepare status reports for management and stakeholders.
• Manage EDMS access, permissions, and security.
• Support project closeout and handover documentation.
• Maintain retrievability of records throughout the lifecycle.
• Suggest continuous improvement of document control workflows.

Skills

Document control

English proficiency

Coordination

Attention to detail

PMO experience

Education

Bachelor's degree or diploma

Tools

Aconex

SharePoint

Documentum

Excel

Word

Outlook

Job description

Astek Middle East is seeking a Senior Document Controller to manage, organize, and maintain project documentation across energy efficiency, sustainability, construction, and infrastructure projects in Saudi Arabia.

The role collaborates with project managers, engineers, consultants, contractors, and PMO teams to ensure accurate documentation, timely access, and adherence to project procedures throughout the lifecycle.