Senior Document Controller

HanmiGlobal Saudi; Riyadh; On-site; SAR 279,000 - 391,000; Full time

Job summary

HanmiGlobal Saudi is seeking a Senior Document Controller for Infrastructure LDIP to oversee all project documentation across infrastructure and land development projects. You will ensure accuracy, integrity, distribution, and compliance of documents throughout the lifecycle.

The role requires extensive document control experience in PMC or engineering consultancy, with strong EDMS knowledge and the ability to coordinate with multidisciplinary teams, clients, consultants, and contractors to

Qualifications

• 7–10 years of document control experience in PMC/engineering consultancy.
• Experience with land development, infrastructure, mega projects.
• Experience working with international consultants and multidisciplinary teams.
• Bachelor’s degree required; professional certification in Document Control is a plus.

Responsibilities

• Manage end-to-end document control for infrastructure and land development projects.
• Log, distribute, track, and archive all project documents.
• Maintain document numbering, revision control, transmittals and registers.
• Administer EDMS platforms like Aconex, ACC and SharePoint; monitor workflows.
• Coordinate with project managers, design managers, engineers, consultants, contractors, and clients for submissions and approvals.
• Provide timely access to latest approved documents and maintain audit trails.
• Prepare weekly and monthly document control reports and metrics.
• Suggest improvements to document control processes and support digital automation initiatives.

Skills

Document control

Project coordination

EDMS administration

Audits & compliance

Stakeholder management

Education

Bachelor’s degree in Business Administration

Information Management

Engineering degree

Document control certification

Tools

Aconex

Autodesk ACC

SharePoint

EDMS tools

Job description

HanmiGlobal Saudi is seeking a highly organized and experienced Senior Document Controller Infrastructure LDIP to manage and oversee all project documentation and document control activities across infrastructure and land development projects The successful candidate will be responsible for ensuring the accuracy integrity distribution and compliance of project documentation throughout the project lifecycle This role requires extensive experience in document control within PMC or engineering consultancy environments strong knowledge of document management systems and the ability to coordinate effectively with multidisciplinary teams clients consultants and contractors to maintain efficient document flow and compliance with project governance requirements

Key Responsibilities

• Document Control Management
  • Manage the end-to-end document control process for infrastructure and land development projects
  • Ensure all incoming and outgoing project documents are accurately logged distributed tracked and archived
  • Maintain document numbering revision control transmittals and document registers in accordance with project document control procedures
  • Verify document quality completeness and compliance before distribution
• Document Management Systems
  • Administer and maintain Electronic Document Management Systems EDMS such as Aconex Autodesk Construction Cloud ACC SharePoint or other approved platforms
  • Monitor document workflows approvals and review cycles to ensure timely processing
  • Ensure document metadata filing structures and naming conventions comply with project standards
• Project Coordination
  • Coordinate with project managers design managers engineers consultants contractors and clients regarding document submissions and approvals
  • Support multidisciplinary teams by ensuring timely access to the latest approved documents
  • Monitor document review status and proactively follow up on overdue actions
• Quality amp Compliance
  • Ensure compliance with company document control procedures project requirements and client standards
  • Maintain accurate audit trails for all document transactions
  • Support internal and external audits by providing document records and evidence of compliance
  • Safeguard confidential and sensitive project information
• Reporting
  • Prepare weekly and monthly document control reports including submission status overdue documents and document approval metrics
  • Maintain document registers transmittal logs drawing registers and correspondence logs
  • Provide document status reports to project leadership and clients as required
• Continuous Improvement
  • Recommend improvements to document control processes and workflows
  • Support the implementation of digital document management solutions and automation initiatives
  • Provide guidance and mentoring to junior document controllers where applicable

Bachelor's degree in Business Administration, Information Management, Engineering, or a related discipline. Professional certification in Document Control or Information Management is an advantage.

Experience

• Minimum 7 10 years of document control experience within PMC, engineering consultancy, construction, or infrastructure projects .
• Proven experience supporting land development, infrastructure, roads, utilities, or mega projects .
• Experience managing engineering drawings, technical documents, RFIs, submittals, specifications, reports, and project correspondence.
• Experience working with international consultants and multidisciplinary project teams.