Sales Administration Assistant-ISM

Zahid Industries; Jeddah; On-site; SAR 67,000 - 100,000; Full time

Job summary

ISM in Jeddah is seeking a Sales Administration Assistant to support the sales department, handle paperwork, and coordinate between sales and operations at the factory. The role requires strong organizational and communication skills in Arabic and English, with 0–2 years of related experience.

The ideal candidate will manage quotations, orders, and data entry, maintain customer communications, and assist with technical submittals and pre-qualifications in collaboration with the sales team.

Qualifications

• High School diploma or equivalent is required or there is proven experience in business administration or related field.
• Strong coordination and time management abilities are essential for handling multiple tasks.
• Excellent verbal and written communication skills in Arabic; English proficiency is essential.
• Proficient in MS Office suite, especially Excel; familiarity with PDF creation is a plus.

Responsibilities

• Assist and cooperate with the sales department on small tasks, paperwork, and communications between sales and operations offices at ZI Factory.
• Handle pre-sales activities: prepare quotations, sales orders, acknowledgments, and data entry; issue formal correspondences with customers (Arabic/English).
• Coordinate with internal customers and the sales manager to ensure smooth operations.
• Request GSA papers attestations and stamps as needed.
• Coordinate between sales and operations teams at the factory and aftersales.
• Prepare technical submittals and pre-qualifications for customers with sales team coordination.

Skills

Coordination

Organization & time management

Verbal & written communication

Arabic language

Education

High School diploma or equivalent

Tools

MS Excel

PDF creator

Job description

Job Title: Sales Administration Assistant-ISM

Posting Start Date: 20/10/2026

Job Location: JEDDAH

Company: ISM

Job Description:

Job Summary

• Assist and cooperate with sales department to handle the small tasks and paper works, and communications between sales office and operations office at ZI Factory.

Key Accountabilities

• To handle pre-sales activities, preparing quotations, sales orders, acknowledgments, data entry. Formal correspondences with customers ( Arabic / English )
• Handling internal customers sales and by coordination with the respective sales manager.
• Requesting GSA for papers attestations and stamps…etc.
• Coordination between sales team and operation teams on the factory and aftersales.
• Preparing technical submittals and pre-qualifications for customers with coordination of sales team.
• Any other tasks as assigned by Dep. Head

Knowledge, Skills and Aptitude

• Educational Qualifications and Certifications: High School degree or any proven experience in business administration or related field.
• Knowledge: Knowledge of Admin Support services & functions
• Technical Skills: Excellent coordination, organizing and prioritizing skills . Strong organizational & time management skills
• Excellent verbal and written communication skills
• Good Knowledge Microsoft Office – Specially in MS Excel
• Knowledge of PDF creator
• Language Skills: Arabic is desirable. English is essential
• Experience : Minimum of 0-2 years’ experience in related field of administration job.

Key Interactions

• Key Internal Contacts:
• Sales Team -Service Team
• Purpose of Interaction: Coordinate with sales team of the assigned tasks and liaise with sales team on the daily tasks.
• Key External Contacts:
• Zahid Industrial -Zahid Group
• Purpose of Interaction: Maintain good coordination within Zahid Group for the needed assistance, as required.
• Direct Reports: N/A