Riyadh Office & Ops Coordinator — Hybrid (4 onsite/1 remote)

FileCloud; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

Onsite 4 days / remote 1 day

20 days PTO + 2 days after 3 years

Birthday day off

Volunteer day off

Internet stipend

Lunch and wellbeing stipend

Hardware reimbursement

Background security checks

Job summary

FileCloud is seeking a full-time, on-site Office & Operations Coordinator in Riyadh, Saudi Arabia, with 3–5 years of experience to manage day-to-day office execution, facilities, procurement, document control and renewal tracking. The role reports to the Managing Director and collaborates with the global team.

We offer an environment in a multinational, tech-enabled company with strong MS 365 usage, and a schedule of Sunday–Thursday, 8:00–17:00 local time, onsite with some remote flexibility.

Qualifications

• 3–5 years in office administration or operations coordination in Saudi Arabia.
• Diploma or bachelor's degree in business administration, HR, finance or related.
• Fluent Arabic and strong business English, both written and spoken.
• Strong MS 365 knowledge including Outlook, Teams, Word, Excel, PowerPoint.
• Track deadlines and manage confidential information with discretion.
• Experience in multinational tech or professional services is preferred.
• Riyadh-based or able to work regularly from the Riyadh office.

Responsibilities

• Maintain office readiness, facilities, and vendor records.
• Coordinate interview schedules and onboarding logistics.
• Manage renewal calendar with 60-, 30-, and 14-day alerts.
• Handle procurement support and finance document flow.
• Coordinate leadership meetings, travel and events in KSA.
• Maintain trackers and weekly status reports.
• Escalate legal, tax, payroll and regulatory decisions when needed.
• Adhere to delegation and confidentiality controls.

Skills

Office administration

Operations coordination

Vendor management

Document control

Executive support

Education

Diploma or Bachelor's degree in business administration or related discipline

Tools

Microsoft 365

Job description

FileCloud is seeking a full-time, on-site Office & Operations Coordinator in Riyadh, Saudi Arabia, with 3–5 years of experience to manage day-to-day office execution, facilities, procurement, document control and renewal tracking. The role reports to the Managing Director and collaborates with the global team.

We offer an environment in a multinational, tech-enabled company with strong MS 365 usage, and a schedule of Sunday–Thursday, 8:00–17:00 local time, onsite with some remote flexibility.