Project Administrator

Khidmah; Riyadh; On-site; SAR 90,000 - 130,000; Full time

Job summary

Khidmah is seeking an organized and proactive Project Admin to join our IFM team. You will provide essential administrative and operational support to the Facilities Manager, ensuring coordination between project teams, Head Office, clients and internal departments.

The role involves managing project records, timesheets, SAP procurement, and cross-functional liaison with HR, Finance, Procurement, HSE and Operations to ensure smooth workflows and timely reporting.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• 3–5 years as Administrative Officer, FM preferred.

Responsibilities

• Assist the Project Manager with project records and reporting.
• Prepare staff timesheets and manage attendance records.
• Raise and track purchase requisitions in SAP.
• Coordinate with HR, Finance, Procurement, HSE and Operations.
• Prepare agendas and minutes for project meetings.
• Maintain confidentiality and adhere to HSE and BCM policies.

Skills

Administrative support

Project coordination

SAP

Procurement

Reporting

Education

Business Administration degree

Tools

SAP

Job description

Khidmah is seeking an organized and proactive Project Admin to join our IFM team. In this role, you will provide critical administrative and operational support to the Facilities Manager, ensuring seamless coordination between project teams, Head Office, clients, and internal departments.

Key Responsibilities

• Administrative Support: Assist the Project Manager with project records, reporting, document control, and daily admin tasks.
• Attendance Coordination: Prepare and verify staff daily/monthly timesheets, manage attendance records, and support onboarding, leaves, and staff mobilization/demobilization.
• SAP & Procurement: Raise and track Purchase Requisitions (PRs) in SAP, follow up with suppliers, and monitor orders through completion.
• Cross-Functional Liaison: Coordinate with HR, Finance, Procurement, HSE, and Operations to ensure smooth project workflows.
• Reporting & Meetings: Maintain weekly/monthly project reports, arrange meetings, prepare agendas/minutes, and track action items.
• Compliance & Confidentiality: Maintain strict confidentiality and adhere to company HSE, Information Security, and Business Continuity policies.

Key Requirements

• Education: Diploma or Bachelor’s degree in Business Administration or a related field. (Facility Management certification is a plus).
• Experience: 3-5 years of experience as an Administrative Officer, preferably in the Facility Management (FM) industry.