Project Admin Engineer

Dussmann-Ajlan & Bros; Ha'il; Remote; SAR 67,000 - 112,000; Full time

Job summary

Dussmann Ajlan & Bros seeks a Project Admin - Engineer to ensure on-time delivery of contractual deliverables and to maintain comprehensive project documents in Saudi Arabia. The role requires strong Excel and Power BI skills for reporting, plus effective liaison between clients and FM consultants.

You will organize contracts, reports, and correspondence, generate regular project updates, and coordinate HR-related issues with the head office, supporting scheduling and meeting logistics across

Qualifications

• Bachelor’s degree in Engineering is required.
• Minimum of 3 years in facilities management or similar.
• Proficient with Excel, Power BI and MS Office for reporting.

Responsibilities

• Ensure ontime delivery of contractual deliverables and maintain project docs.
• Act as liaison between client and FM consultant and organize documentation.
• Prepare daily, weekly and monthly project reports with the project team.
• Coordinate HR-related issues with head office and assist scheduling.
• Maintain project databases and tracking systems for FMC activities.
• Distribute updates and take minutes for project meetings.

Skills

Communication skills

Interpersonal abilities

Documentation management

Education

Bachelor’s degree in Engineering

Tools

Excel

Power BI

Microsoft Office

Job description

Dussmann Ajlan & Bros is pleased to announce a new career opportunity for the position of

Project Admin - Engineer, Anywhere in Saudi Arabia.

• Enusre ontime delivery of contractual deliverables, must be good in Excel, powerBi, Microsoft

• Act as a point of contact between client and FM consultant

• Organize and maintain project documentation, including contracts, reports, , and correspondence.

• Ensure all project documents are complete, accurate, and compliant with organizational standards and project requirements.

• Prepare daily, weekly, and monthly reports in collaboration with the project team.

• Coordinate with head office to resolve site teams' HR-related issues.

• Assist project team with scheduling, meeting coordination, and preparation of project-related materials.

• Maintain project databases and tracking systems to monitor FMC activities.

• Assist in the development and implementation of reports, excel project tracker, excel sheet with formulas and conditions etc.

• Serve as the primary point of contact for document-related inquiries from project teams and clients.

• Generate regular reports on document status and project progress for management review.

• Schedule and coordinate project meetings, including preparing agendas and taking minutes.

• Assist in planning and scheduling project activities and meetings

• Serve as a liaison between project managers, team members, and external stakeholders.

• Distribute project updates and status reports to relevant parties.

• Assist in implementing project management best practices.

EXPERIENCE:

• Minimum of 3 years of Middle East experience in facility management and excellent communication and interpersonal abilities.

• Proven experience managing VVIP clients is advantageous

EDUCATION:

• Bachelor’s degree in Engineering

Department: Facilities Management Consultancy