Project Administration Lead — Documentation & Operations

AtkinsRéalis; Riyadh Region; On-site; SAR 67,000 - 112,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance

Medical insurance

Annual leave balance

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation & housing allowances

Employee wellbeing program

Job summary

AtkinsRéalis is seeking an organized Administrative Assistant to support a major site supervision project in Riyadh. You will assist the Project Director and management team, handle correspondence, maintain project files, and coordinate meetings and travel arrangements.

The role emphasizes document control, timely reporting, and close collaboration with multidisciplinary teams to ensure efficient project operations while upholding confidentiality and quality standards.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 5+ years of administrative experience, preferably in engineering consultancy, construction, or project management.
• Experience with large-scale projects is preferred.
• Strong organizational and document management skills.
• Excellent written and verbal English communication.
• Proficiency in MS Office and document management systems.
• Ability to prioritize multiple tasks in a fast-paced project environment.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide day-to-day administrative support to the Project Director, Resident Engineer, and project management team.
• Manage incoming and outgoing correspondence, including emails, letters, memos, and project communications.
• Maintain and organize project files, records, reports, and documentation per project procedures.
• Coordinate meetings, workshops, and reviews, including scheduling, invites, agendas, and minutes.
• Maintain calendars and arrange travel and accommodation for project personnel.
• Prepare and distribute reports, presentations, letters, and project documents.
• Ensure proper filing and record management, both electronic and hard copy.
• Assist in tracking submissions, approvals, and action items for timely follow-up.

Skills

Organizational skills

Document management

English communication

MS Office

Attention to detail

Confidentiality

Multitasking

Education

Bachelor's degree in Business Administration / Management / Office Administration

Tools

Microsoft Office Suite

Document management systems

Job description

AtkinsRéalis is seeking an organized Administrative Assistant to support a major site supervision project in Riyadh. You will assist the Project Director and management team, handle correspondence, maintain project files, and coordinate meetings and travel arrangements.

The role emphasizes document control, timely reporting, and close collaboration with multidisciplinary teams to ensure efficient project operations while upholding confidentiality and quality standards.