Administrative Assistant

AtkinsRéalis; Riyadh Region; On-site; SAR 67,000 - 112,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance

Medical insurance

Annual leave balance

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation & housing allowances

Employee wellbeing program

Job summary

AtkinsRéalis is seeking an organized Administrative Assistant to support a major site supervision project in Riyadh. You will assist the Project Director and management team, handle correspondence, maintain project files, and coordinate meetings and travel arrangements.

The role emphasizes document control, timely reporting, and close collaboration with multidisciplinary teams to ensure efficient project operations while upholding confidentiality and quality standards.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 5+ years of administrative experience, preferably in engineering consultancy, construction, or project management.
• Experience with large-scale projects is preferred.
• Strong organizational and document management skills.
• Excellent written and verbal English communication.
• Proficiency in MS Office and document management systems.
• Ability to prioritize multiple tasks in a fast-paced project environment.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide day-to-day administrative support to the Project Director, Resident Engineer, and project management team.
• Manage incoming and outgoing correspondence, including emails, letters, memos, and project communications.
• Maintain and organize project files, records, reports, and documentation per project procedures.
• Coordinate meetings, workshops, and reviews, including scheduling, invites, agendas, and minutes.
• Maintain calendars and arrange travel and accommodation for project personnel.
• Prepare and distribute reports, presentations, letters, and project documents.
• Ensure proper filing and record management, both electronic and hard copy.
• Assist in tracking submissions, approvals, and action items for timely follow-up.

Skills

Organizational skills

Document management

English communication

MS Office

Attention to detail

Confidentiality

Multitasking

Education

Bachelor's degree in Business Administration / Management / Office Administration

Tools

Microsoft Office Suite

Document management systems

Job description

Overview

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support for a major site supervision consultancy project in Riyadh, Saudi Arabia. The Administrative Assistant will be responsible for coordinating daily administrative activities, maintaining project documentation, scheduling meetings, managing correspondence, and supporting project leadership and multidisciplinary teams. The successful candidate will play a key role in ensuring efficient office operations, effective communication among stakeholders, and timely management of project records and documentation throughout the project lifecycle.

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support for a major site supervision consultancy project in Riyadh, Saudi Arabia. The Administrative Assistant will be responsible for coordinating daily administrative activities, maintaining project documentation, scheduling meetings, managing correspondence, and supporting project leadership and multidisciplinary teams. The successful candidate will play a key role in ensuring efficient office operations, effective communication among stakeholders, and timely management of project records and documentation throughout the project lifecycle.

Your role

• Provide day-to-day administrative support to the Project Director, Resident Engineer, and project management team.
• Manage incoming and outgoing correspondence, including emails, letters, memos, and project communications.
• Maintain and organize project files, records, reports, and documentation in accordance with project procedures.
• Coordinate meetings, workshops, and project reviews, including scheduling, invitations, agenda preparation, and meeting minutes.
• Maintain calendars and arrange appointments, travel, and accommodation for project personnel as required.
• Prepare, format, and distribute reports, presentations, letters, and other project documents.
• Ensure proper document filing and record management, both electronic and hard copy.
• Assist in tracking project submissions, approvals, and action items to ensure timely follow-up.
• Support document control and project administration teams in maintaining accurate records.
• Coordinate office logistics, supplies, equipment, and administrative requirements.
• Maintain contact lists and stakeholder directories.
• Handle confidential information and project documentation with a high level of discretion.
• Assist in onboarding new project staff and coordinating administrative requirements.
• Support the preparation of monthly reports, dashboards, and management presentations.
• Monitor office expenditures and support basic procurement and administrative processes.
• Coordinate with internal departments, clients, contractors, and external stakeholders regarding administrative matters.
• Assist with timesheet collection, leave records, and workforce administration activities as required.
• Ensure compliance with company policies, procedures, and project administration requirements.
• Support project closeout activities, documentation archiving, and record retention processes.
• Perform other administrative duties as assigned to support project operations.

About You

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 5+ years of administrative experience, preferably within engineering consultancy, construction, or project management environments.
• Experience working on large-scale construction, building, hospitality, or infrastructure projects is preferred.
• Strong organizational and document management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience using document management systems and project collaboration platforms is an advantage.
• Ability to prioritize multiple tasks and work effectively in a fast-paced project environment.
• Strong attention to detail and accuracy in managing records and documentation.
• Professional demeanor with excellent interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Previous experience in Saudi Arabia or the GCC region is preferred.
• Arabic language skills would be an advantage.

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career.

This Includes

• Tax-free salary.
• Life insurance coverage.
• Medical insurance.
• Annual leave balance.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, familycare, personal health, fitness, and nutrition.

Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world’s'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.