Production Administration Controller

International Maritime Industries; Eastern Province; On-site; SAR 60,000 - 120,000; Full time

Job summary

International Maritime Industries seeks a Production Administration Controller to provide clerical and data-management support across Structural, Piping, Mechanical, E&I, Commissioning, Coating and Scaffolding disciplines on site in Saudi Arabia. You will handle leave, OT requests, travel and transport paperwork, and maintain documents per IMI policies.

You will liaise with IFS and IT to resolve system issues and communicate daily with supervisors and workers.

Qualifications

• Diploma degree or equivalent required.
• IFS training qualification is a plus.
• Computer operating qualification is a plus.
• Minimum 6-9 years of experience in a similar position in an industrial environment.
• Good communication skills in English (oral and written).
• Knowledge of Arabic and Hindi is a plus.

Responsibilities

• Receive, file and distribute department documents via IMI digital channels (IFS, AVEVA ERP, mail).
• Centralize daily attendance sheets and project time sheets for PM and cost control.
• Coordinate project personnel allocations and distribute related documentation.
• Print, duplicate and distribute project documents; track distribution.
• Collect and centralize HSE records, inventory items, and office supplies data.
• Synthesize data and prepare reports for department leaders; support routine administrative tasks.
• Liaise with IFS and IT for system troubleshooting and user assistance.

Skills

English language

Hindi language

Arabic language

Clerical / administration

Data entry / data management

Communication skills

Education

Diploma degree or equivalent

IFS training qualification

Computer operating qualification

Job description

Description

JOB PURPOSE / OBJECTIVE

The production administration controller is responsible for providing administrative and clerical support to each production disciplines (Structural, Piping, Mechanical, E&I, Commissioning, Coating, Scaffolding) where he belongs to within the organization, by performing data management and entry in the company’s software systems of the personnel related data, various requests (Annual Leave, OT, travel request, transport request, etc) and documents circulated according to IMI document management policies. He is an integral part of the production department team, contributing to the efficient and organized operation of the department he belongs to.

He will be liase with IFS and IT team for any system trouble shooting. He is responsible for communicating directly with all the industrial supervisors and workers on site managing day-to-day issues. Due to the language barrier in production, he must be able to speak Indian language (Hindi) because majority of the workforce is from India.

Key Accountabilities

• To receive/collect, multiply, keep record and distribute to the personnel within his department the official documents delivered to department by IMI official channels.


• Receives, files and keep record, scans and distribute through established digital channels (IFS, AVEVA ERP, mail, others) personnel related documents such as leave requests, medical records, and medical letters, travel requests and other types of personal documents delivered by Supervisors, Production Engineers, Superintendents.


• Receive from Supervisors daily attendance sheets and centralize them at department level. Scan, file and record such attendance sheets for further use.


• Receives from Supervisors daily allocation of personnel per projects and issues weekly, monthly, or as requested, centralized allocation time sheets per project for PM and cost control purposes.


• Print, multiply and distribute projects related documents and documentation when requested by engineers from his/her department. Keeps track and record of the distributed documentation.


• Collects from supervisors and centralizes at department level all kind of documents and data related to HSE records, inventory management, office consumables, tools maintenance.


• Synthesizes collected data under his/her responsibility and presents reports when requested by department leaders. Support the team with all connected routine administrative tasks.

Requirements

QUALIFICATIONS & EXPERIENCE Education

• Diploma degree or equivalent. Professional Qualifications (Certifications & Accreditations)


• Any IFS training qualification is a plus.


• Any computer operating qualification is a plus.

Experience

• Minimum 6-9 years of experience in a similar position in an industrial environment. Languages


• Good communication Skills in English language (oral and written)


• Knowledge of both Arabic and Hindi language is a plus.