PERSONAL ASSISTANT TO THE MANAGING DIRECTOR

Maseera; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

ESMOS Recruitment is seeking an experienced Personal Assistant to the Managing Director for a client in the events industry. Based in Riyadh, Saudi Arabia, this full-time role provides comprehensive administrative and executive support to ensure efficient daily operations.

The successful candidate will manage the MD’s calendar, coordinate meetings, arrange travel, handle confidential documentation, and prepare reports and presentations.

Qualifications

• Proven experience as Personal Assistant/Executive Assistant or similar role.
• Experience supporting a Managing Director, CEO, or senior executive preferred.
• Proficiency in Microsoft Office applications.

Responsibilities

• Manage the Managing Director’s calendar, appointments, and daily schedule.
• Coordinate meetings, prepare agendas, and follow up on action points.
• Arrange business travel, accommodation, and transportation.
• Handle emails, correspondence, and confidential documentation.
• Prepare reports, presentations, and other administrative documents.
• Liaise with internal departments, clients, and external stakeholders.
• Organise and maintain records, files, and important documents.
• Assist with general office administration and day-to-day executive support.
• Handle confidential information with professionalism and discretion.

Skills

Calendar management

Communication

Time management

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

PERSONAL ASSISTANT TO THE MANAGING DIRECTOR

ESMOS Recruitment is seeking an experienced Personal Assistant to the Managing Director on behalf of a client in the events industry. This full-time position is based in Riyadh, Saudi Arabia. The successful candidate will provide comprehensive administrative and executive support to the Managing Director, ensuring efficient management of daily operations.

Key Responsibilities

• Manage the Managing Director’s calendar, appointments, and daily schedule.
• Coordinate meetings, prepare agendas, and follow up on action points.
• Arrange business travel, accommodation, and transportation.
• Handle emails, correspondence, and confidential documentation.
• Prepare reports, presentations, and other administrative documents.
• Liaise with internal departments, clients, and external stakeholders.
• Organise and maintain records, files, and important documents.
• Assist with general office administration and day-to-day executive support.
• Handle confidential information with professionalism and discretion.

Candidate Requirements

• Previous experience (5-10 years) as a Personal Assistant, Executive Assistant, or in a similar role.
• Experience supporting a Managing Director, CEO, or senior executive is preferred.
• Proficiency in Microsoft Office applications.

Required Skills

• Excellent organisational, communication, and time-management skills.
• Ability to multitask, prioritise responsibilities, and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Professional, proactive, and able to maintain strict confidentiality.
• Ability to work independently in a fast-paced environment.

Work Environment

This role is based in Riyadh, Saudi Arabia, within the dynamic events industry. The position requires a professional who can thrive in an environment that demands discretion and efficient executive support.