Personal Assistant (Global Oil Gas)

JTCCS Careers; Dhahran Compound; On-site; SAR 187,000 - 263,000; Full time

Job summary

A global oil and gas company is seeking an experienced Personal Assistant to manage complex diaries, organize travel, and perform confidential administrative tasks in Dhahran, Saudi Arabia. The ideal candidate will have at least five years of experience providing high-level support, possess excellent English communication skills, and be proficient in Microsoft Office applications. This role requires relocation to Dhahran and will involve ensuring efficient office operations.

Qualifications

• 5+ years of experience as a personal assistant or secretary, providing high-level support.
• Minimum typing speed of 55 words per minute; shorthand skills preferred.
• Strong command of English, both written and spoken.

Responsibilities

• Manage complex diary and calendar for executives.
• Organize travel itineraries and manage visa applications.
• Facilitate meetings and compose agendas.
• Perform confidential administrative tasks.
• Compile reports and create presentations.
• Ensure smooth office operations as an office manager.

Skills

Typing skills

Written communication

Oral communication

Microsoft Office proficiency

Job description

About the job Personal Assistant (Global Oil Gas)

Job title: Personal Assistant

Job Summary:

Weare seeking an experienced professional Personal Assistant / Secretary.Whilst we are unable to offer relocation assistance for spouses,partners or other family members, we welcome applications from allsuitably qualified candidates. Confidentiality, tact and diplomacy areessential.

Responsibilities:

• Manage complex diary and calendar for executives, ensuring efficient scheduling and coordination of appointments and meetings.
• Organizetravel itineraries, including arranging flights, accommodations, andtransportation. Handle visa applications and manage related logistics.Process and reconcile travel expenses.
• Facilitate meetings by providing support in minute taking and composing agendas.
• Perform highly confidential administrative tasks, maintaining discretion and professionalism at all times.
• Compose, edit, and review confidential correspondence, ensuring accuracy and adherence to organizational standards.
• Compile statistical information, generate reports, and create presentations as needed.
  
• Fulfilloffice manager responsibilities and perform other secretarial duties asrequired, ensuring smooth operations of the office..

Requirements:

• This role required candidate to permanently relocate at Dhahran, Saudi Arabia.
• Havea minimum of five (5) years of solid and continuous experience as aprofessional secretary or personal assistant, demonstrating exceptionalhigh-level support.
• Possess excellent typing skills, with a minimum speed of 55 words per minute. Shorthand skills are desirable but not essential.
• Exhibitstrong written and oral English communication skills, with keenattention to detail. Show initiative and the ability to perform wellunder pressure.
• Be proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.