Administrative Assistant

Qureos; Jeddah; On-site; SAR 90,000 - 150,000; Full time

Job summary

Qureos is seeking an Administrative Assistant to support our HR Operations Team in Jeddah, Saudi Arabia. The role focuses on HR administration, employee relations, labor-related concerns, and disciplinary matters, while also providing general administrative and coordination support.

The successful candidate will handle day-to-day HR operations, maintain confidential records, prepare HR-related documents, and coordinate with departments to resolve employee issues in line with Saudi Arabia

Qualifications

• Diploma or Bachelor's in HR/Business Admin.
• Minimum 5 years HR admin/operations experience.
• Knowledge of Saudi Labor Law and HR regulations.
• Experience handling employee relations, labor concerns, grievances and disciplinary actions in Saudi Arabia.

Responsibilities

• Provide administrative support for day-to-day HR Operations and Employee Relations activities.
• Handle and coordinate employee concerns, grievances, complaints, and labor-related matters.
• Support management in disciplinary actions, warnings, investigations, and employee cases per procedures.
• Prepare HR-related letters, notices, disciplinary documents, reports, and correspondence.
• Maintain confidential records of employee cases and HR documentation.
• Coordinate with employees, management and departments to resolve employee-related concerns.
• Provide guidance on Saudi employment practices and labor requirements.
• Ensure HR processes and employee actions are properly documented and compliant.

Skills

Arabic

English proficiency

Education

HR or Business Admin degree

Tools

Microsoft Office

Job description

We are looking for an Administrative Assistant to support our HR Operations Team. This role will primarily handle HR administration, employee relations, labor-related concerns, and disciplinary matters, while also providing general administrative and coordination support.

Key Responsibilities

HR Operations & Employee Relations

• Provide administrative support for day-to-day HR Operations and Employee Relations activities.
• Handle and coordinate employee concerns, grievances, complaints, and labor-related matters.
• Support the management team in handling disciplinary actions, warnings, investigations, and employee cases in accordance with company procedures.
• Prepare HR-related letters, notices, disciplinary documents, reports, and correspondence.
• Maintain accurate and confidential records of employee cases, disciplinary actions, and HR documentation.
• Coordinate with employees, management, and relevant departments to resolve employee-related concerns.
• Provide guidance and administrative support on matters related to Saudi employment practices and labor requirements.
• Ensure HR processes and employee actions are properly documented and aligned with applicable requirements.

Administrative & Workforce Support

• Maintain employee files, records, trackers, databases, and document filing systems.
• Support employee onboarding, mobilization, accommodation, transportation, and other workforce-related administrative activities.
• Prepare reports, presentations, letters, correspondence, and meeting materials.
• Coordinate meetings, appointments, calendars, travel arrangements, and accommodation bookings.
• Assist with data entry, HR reports, trackers, and dashboard updates.
• Coordinate with internal departments and business units on employee and administrative matters.
• Handle confidential and sensitive employee information with discretion.
• Support general office administration and document control activities.

Requirements

• Arabic speaker with strong English communication skills.
• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 5 years of relevant experience in HR administration, HR Operations, Employee Relations, or administrative support.
• Working knowledge of Saudi Labor Law and HR regulations.
• Previous hands-on experience handling employee relations, labor concerns, grievances, disciplinary actions, warnings, investigations, and employee cases in Saudi Arabia is required.
• Experience dealing with Saudi labor-related matters and employee documentation is highly important.

• Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.