Onboarding Officer

Binzagr For Industry and Maintenance; Al Jubayl; Sur place; SAR 48 000 - 75 000; Plein temps

Résumé du poste

Binzagr For Industry and Maintenance is seeking an HR Administrator to manage contracts, renewals, and terminations while coordinating onboarding and offboarding. The role ensures all processes align with company policies and Saudi labor laws.

You will handle electronic contract processing across government platforms, maintain accurate employee records, and support related departments to ensure a seamless employee lifecycle. Experience with Qiwa/Muqeem is preferred.

Qualifications

• Diploma or bachelor's degree in human resources management, business administration, or related field.
• 2–3 years of relevant experience in HR administration, contracts, onboarding or offboarding.
• Experience with Saudi labor regulations and employment contract administration preferred.
• Familiarity with government platforms such as Qiwa and Muqeem is advantageous.
• HR-related professional certification is an advantage.

Responsabilités

• Prepare, issue, and manage employment contracts, amendments, renewals, and terminations in line with policies and labor laws.
• Process contracts electronically through government platforms and HR systems with accuracy and timeliness.
• Coordinate onboarding activities including document collection, contract signing, medicals, permits, residency, and pre-employment formalities.
• Coordinate offboarding activities including resignations, terminations, clearances, exit formalities, and final docs.
• Manage registration, updates, renewals, and terminations through government platforms like Qiwa.
• Ensure all employee documents are collected, verified, archived, and compliant with procedures.
• Collaborate with HR, Recruitment, Payroll, Gov Relations and others for smooth onboarding/offboarding.
• Monitor contract expiration dates and documentation to ensure timely renewals and compliance.
• Provide employees with information on contracts, policies, onboarding, and offboarding.
• Maintain accurate records and prepare reports on contract status and activities.
• Ensure compliance with Saudi Labor Law and company policies.
• Undertake other duties assigned by line manager.

Connaissances

MS Office

HRMS/ERP

Attention to detail

Organizational skills

Communication skills

Problem-solving

Formation

Diploma or Bachelor's degree in HR management / Business Administration

Outils

Qiwa

Muqeem

Description du poste

Manage employee contracts and coordinate onboarding and offboarding activities to ensure compliance with company policies, procedures, and applicable labor laws. Maintain accurate employee documentation and ensure all employment-related formalities are completed efficiently and on time.

Main Responsibilities

• Prepare, issue, and manage employment contracts, amendments, renewals, and terminations in accordance with company policies and applicable labor laws.
• Process employment contracts electronically through relevant government platforms and HR systems, ensuring accuracy and timely completion.
• Coordinate employee onboarding activities, including document collection, contract signing, medical examinations, work permits, residency requirements, and other pre-employment formalities.
• Coordinate employee offboarding activities, including resignation processing, contract termination, clearance procedures, exit formalities, and final documentation.
• Manage employee registration, contract updates, renewals, and terminations through relevant government platforms, including Qiwa and other applicable systems.
• Ensure all required employee documents are collected, verified, maintained, and properly archived in accordance with company procedures.
• Coordinate with HR, Recruitment, Payroll, Government Relations, and other relevant departments to ensure smooth onboarding and offboarding processes.
• Monitor contract expiration dates and employee documentation to ensure timely renewals and prevent compliance issues.
• Provide employees with information regarding employment contracts, company policies, onboarding requirements, and offboarding procedures.
• Maintain accurate employee records and prepare regular reports on contract status, renewals, onboarding, and offboarding activities.
• Ensure compliance with company policies, procedures, and applicable Saudi Labor Law requirements.
• Undertake any other related responsibilities assigned by the line manager.

Professional Qualifications & Experience Required

• Diploma or bachelor's degree in human resources management, Business Administration, or a related field.
• 2–3 years of relevant experience in HR administration, employee contracts, onboarding, or offboarding.
• Experience with Saudi labor regulations and employment contract administration is preferred.
• Familiarity with government platforms such as Qiwa, Muqeem, and other relevant HR systems is an advantage.
• HR-related professional certification is an advantage.

Computing / Special Skills Required

• Proficiency in MS Office applications, particularly Excel, Word, and Outlook.
• Working knowledge of HRMS or ERP systems.
• Ability to maintain accurate employee records and manage confidential information.
• Strong organizational skills, attention to detail, and the ability to meet deadlines.
• Good coordination, communication, and problem-solving skills.