Office Manager to the CEO & EVPs

Client of Ethra Hr; Riyadh; Vor Ort; SAR 180.000 - 300.000; Vollzeit

Zusammenfassung

EVP's Office in Riyadh is seeking an experienced Executive Assistant to oversee daily administrative operations and provide high-level support to the CEO. You will manage calendars, meetings, and confidential documents, acting as the central liaison between internal departments, vendors and key clients.

You will maintain organized records, track MoMs, and ensure timely completion of action items while delivering polished, discreet executive support in a fast-paced environment.

Qualifikationen

• Experience in Office Management or Executive Assistance.
• Support experience with C-Level executives is a plus.
• Fluent in written and spoken Arabic and English.

Aufgaben

• Direct and manage the daily administrative operations of the EVP's office, ensuring smooth execution, high confidentiality and workflow efficiency.
• Manage and optimize the EVP's complex calendar, inbox, meetings, contracts, executive documents and office requirements.
• Serve as the central point of coordination between the EVP's office and internal departments, external stakeholders, vendors and key corporate clients.
• Represent the EVP in designated internal and external meetings, ensuring precise documentation and timely delivery of MoMs.
• Provide targeted administrative assistance to the CEO’s office as required to maintain seamless executive support.
• Oversee document management and tracking, ensuring all executive files, agreements and correspondence are organized and up to date.
• Coordinate daily office requirements with relevant departments and ensure the availability of necessary office supplies and resources.
• Follow up on executive directives, meeting action items and pending tasks to ensure timely completion.

Kenntnisse

Excellent communication

Polished executive presence

Professional etiquette

High discretion

Stress tolerance

Ausbildung

Bachelor's degree in Business Administration

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Jobbeschreibung

RESPONSIBILITIES

• Direct and manage the daily administrative operations of the EVPu2019s office ensuring smooth execution high confidentiality and workflow efficiency
• Manage and optimize the EVPu2019s complex calendar inbox meetings contracts executive documents and office requirements
• Serve as the central point of coordination between the EVPu2019s office and internal departments external stakeholders vendors and key corporate clients
• Represent the EVP in designated internal and external meetings ensuring precise documentation and timely delivery of Minutes of Meetings MoM
• Provide targeted administrative assistance to the CEOu2019s office approx 1u20132 as required to maintain seamless executive support
• Oversee document management and tracking ensuring all executive files agreements and correspondence are organized and up to date
• Coordinate daily office requirements with relevant departments and ensure the availability of necessary office supplies and administrative resources
• Follow up on executive directives meeting action items and pending tasks to ensure timely completion

Requirements

• Minimum 3 years of relevant experience in Office Management Executive Assistance Administrative Coordination or similar roles
• Previous experience supporting C-Level executives is preferred but not mandatory
• Professional fluency in written and spoken Arabic and English
• Bachelor s degree preferred Business Administration or related field
• Technical Proficiency Strong skills in MS Office Suite Outlook Word Excel PowerPoint
• Soft Skills Excellent communication polished executive presence professional etiquette high discretion and stress tolerance

Requirements

• Minimum 3 years of relevant experience in Office Management, Executive Assistance, Administrative Coordination, or similar roles.
• Previous experience supporting C-Level executives is preferred but not mandatory.
• Professional fluency in written and spoken Arabic and English.
• Bachelor's degree preferred (Business Administration or related field).
• Technical Proficiency: Strong skills in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Soft Skills: Excellent communication, polished executive presence, professional etiquette, high discretion, and stress tolerance.