Office Manager to the CEO & EVPs

Ethra For Human Resources Consulting; Riyadh; Vor Ort; SAR 120.000 - 180.000; Vollzeit

Zusammenfassung

Ethra For Human Resources Consulting in Riyadh seeks an Office Manager to provide essential administrative and operational support to the EVP and CEO offices. You will coordinate calendars, meetings, correspondence, and document control while representing the EVP in internal and external engagements.

This role requires 3+ years of Office Management or Executive Support experience, fluency in Arabic and English, and strong MS Office skills.

Qualifikationen

• Minimum 3 years in Office Management or Executive Support.
• Experience supporting C-Level executives preferred.
• Fluent in Arabic and English (written and spoken).
• Bachelor's degree in Business Administration or related field preferred.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).

Aufgaben

• Direct and manage daily administrative operations of the EVP's office with confidentiality.
• Manage the EVP's calendar, inbox, meetings, contracts, executive documents, and office requirements.
• Coordinate between the EVP's office and internal departments, external stakeholders, vendors, and key corporate clients.
• Represent EVP in designated internal and external meetings, ensuring precise documentation and timely delivery of Minutes of Meetings (MoM).
• Provide targeted administrative assistance to the CEO's office (approx. 1–2%) as required to maintain seamless executive support.
• Oversee document management and tracking, ensuring all executive files, agreements, and correspondence are organized and up to date.
• Coordinate daily office requirements with relevant departments and ensure availability of necessary office supplies and administrative resources.
• Follow up on executive directives, meeting action items, and pending tasks to ensure timely completion.

Kenntnisse

Calendar management

Executive support

Communication

Discretion

Coordination

Ausbildung

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Jobbeschreibung

The Office Manager serves as the primary administrative and operational support for the Executive Vice President’s (EVP) office, ensuring the smooth management of daily office operations, calendar and meeting coordination, correspondence, and document control. The role acts as a key coordination point between the EVP, internal departments, and external stakeholders, including vendors and clients, while supporting effective communication and follow-up on daily tasks and executive directives. The position also provides limited administrative support to the CEO's office when required, including handling documents, contracts, and related requests, while representing the EVP in internal and external meetings when necessary.

RESPONSIBILITIES:

• Direct and manage the daily administrative operations of the EVP’s office, ensuring smooth execution, high confidentiality, and workflow efficiency
• Manage and optimize the EVP’s complex calendar, inbox, meetings, contracts, executive documents, and office requirements
• Serve as the central point of coordination between the EVP’s office and internal departments, external stakeholders, vendors, and key corporate clients
• Represent the EVP in designated internal and external meetings, ensuring precise documentation and timely delivery of Minutes of Meetings (MoM)
• Provide targeted administrative assistance to the CEO’s office (approx. 1–2%) as required to maintain seamless executive support
• Oversee document management and tracking, ensuring all executive files, agreements, and correspondence are organized and up to date. Coordinate daily office requirements with relevant departments and ensure the availability of necessary office supplies and administrative resources
• Follow up on executive directives, meeting action items, and pending tasks to ensure timely completion

Requirements

• Minimum 3 years of relevant experience in Office Management, Executive Assistance, Administrative Coordination, or similar roles
• Previous experience supporting C-Level executives is preferred but not mandatory
• Professional fluency in written and spoken Arabic and English
• Bachelor's degree preferred (Business Administration or related field)
• Technical Proficiency: Strong skills in MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Soft Skills: Excellent communication, polished executive presence, professional etiquette, high discretion, and stress tolerance