Office Manager

Batterjee Medical College; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Batterjee Medical College seeks an Office Manager to support the COO and executive team with day-to-day operations, communications, and reporting. The role also covers project coordination, including basic graphic and interior design tasks relevant to the institution's environment.

The ideal candidate has a Bachelor's in Business Administration, 3+ years in executive administration, and strong English/Arabic communication. Proficiency in MS Office and Canva/Adobe design tools is required.

Qualifications

• Bachelor's degree in Business Administration or related field required.
• Minimum 3+ years in an executive administrative or office management role.
• Proficiency in Microsoft Office and basic graphic design tools (Canva, PowerPoint, Adobe Suite).
• Strong written and verbal communication skills in English and Arabic preferred.

Responsibilities

• Manage daily operations of the COO's office, including scheduling and document preparation.
• Coordinate internal meetings, take notes/minutes, and track action items.
• Prepare executive reports, presentations, and materials.
• Provide basic graphic design support for internal reports and events.
• Coordinate with vendors, facilities teams, and contractors for office upgrades or events.
• Support event planning and procurement of office supplies.

Skills

Executive communication

Time management

Attention to detail

Adaptability

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Canva

PowerPoint

Adobe Creative Suite

Job description

The Office Manager will provide high-level administrative, coordination, and organizational support to the COO and the executive team. This role requires a dynamic individual who can manage day-to-day office operations, assist in executive communications and reporting, and support project coordination, including basic graphic and interior design tasks relevant to the institution's environment.

Key Responsibilities

Executive Support & Office Management

• Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.
• Coordinate internal meetings, take minutes, and follow up on action items.
• Maintain confidentiality of sensitive information and communications.
• Serve as a liaison between departments, the COO's office, and external stakeholders.

Administrative & Reporting Duties

• Prepare and compile executive reports, presentations, and meeting materials.
• Support documentation, data entry, and file management systems (both digital and physical).
• Track deadlines, key performance indicators, and office workflows.

Design & Project Coordination

• Provide basic graphic design support for internal reports, presentations, invitations, and announcements.
• Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events.
• Maintain the aesthetic and functional quality of executive workspaces.

Other Duties

• Assist with event planning and college functions coordinated by the executive office.
• Manage inventory and procurement of office supplies for executive teams.
• Perform additional duties as assigned by the COO.

Requirements

Required:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite).
• Strong written and verbal communication skills (English and Arabic preferred).
• Excellent organizational and time management abilities.

Preferred:

• Experience working in an academic or medical environment.
• Familiarity with interior design principles or project coordination.
• Knowledge of document/report formatting for executive and institutional use.

Key Competencies:

• Professionalism and discretion.
• Attention to detail and problem-solving ability.
• Adaptability and initiative.
• High degree of cultural and interpersonal sensitivity.