Office Administration Specialist

futu holdings limited; Saudi Arabia; On-site; SAR 78,000 - 123,000; Full time

Benefits offered by this job

Insurance coverage

Casual dress code

Team bonding events

Competitive compensation

Career development opportunities

Job summary

Moomoo Arabia Capital is seeking a proactive Office Administration Specialist to ensure smooth office operations and support various departments in Saudi Arabia. The role involves managing administrative tasks, schedules, meetings, and office systems to maintain a productive work environment.

Ideal candidates are detail-oriented, adaptable, and skilled at multitasking. Join our fast-paced, growing company and contribute directly to operational success while fostering productivity, collaboration,

Qualifications

• Proven experience in office administration or a related role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite and office management software.
• Effective communication and interpersonal skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High attention to detail and problem-solving capabilities.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a collaborative team.
• Flexibility and adaptability to changing office needs and priorities.

Responsibilities

• Manage daily office operations and ensure administrative efficiency.
• Coordinate schedules, appointments, and meetings for various departments.
• Maintain office supplies inventory and order new materials as needed.
• Prepare and organize documents, reports, and correspondence.
• Serve as the point of contact for internal and external communications.
• Assist with onboarding new employees by preparing necessary documentation and workspace setup.
• Support event planning and coordination for meetings, trainings, and company events.
• Maintain record-keeping systems and ensure confidentiality of sensitive information.
• Collaborate with IT and facilities teams to address office equipment and maintenance needs.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Multitasking

Confidentiality

Tools

Microsoft Office Suite

Office management software

Job description

Moomoo Arabia Capital is part of FUTU Group, a leading global digital brokerage and wealth management platform. As we deepen our presence in the Kingdom, we are building a local team to deliver world-class advisory services to clients in Saudi Arabia.

About the Role:

a proactive Office Administration Specialist to ensure smooth office operations and support various departments. The role involves managing administrative tasks, schedules, meetings, and office systems to maintain a productive work environment. Ideal candidates are detail-oriented, adaptable, and skilled at multitasking. Join our fast-paced, growing company and contribute directly to operational success while fostering productivity, collaboration, and engagement.

Responsibilities:

• Manage daily office operations and ensure administrative efficiency
• Coordinate schedules, appointments, and meetings for various departments
• Maintain office supplies inventory and order new materials as needed
• Prepare and organize documents, reports, and correspondence
• Serve as the point of contact for internal and external communications
• Assist with onboarding new employees by preparing necessary documentation and workspace setup
• Support event planning and coordination for meetings, trainings, and company events
• Maintain record-keeping systems and ensure confidentiality of sensitive information
• Collaborate with IT and facilities teams to address office equipment and maintenance needs

About moomoo KSA

Moomoo Arabia Capital is part of FUTU Group, a leading global digital brokerage and wealth management platform. As we deepen our presence in the Kingdom, we are building a local team to deliver world-class advisory services to clients in Saudi Arabia.

About the Role:

a proactive Office Administration Specialist to ensure smooth office operations and support various departments. The role involves managing administrative tasks, schedules, meetings, and office systems to maintain a productive work environment. Ideal candidates are detail-oriented, adaptable, and skilled at multitasking. Join our fast-paced, growing company and contribute directly to operational success while fostering productivity, collaboration, and engagement.

Responsibilities:

• Manage daily office operations and ensure administrative efficiency
• Coordinate schedules, appointments, and meetings for various departments
• Maintain office supplies inventory and order new materials as needed
• Prepare and organize documents, reports, and correspondence
• Serve as the point of contact for internal and external communications
• Assist with onboarding new employees by preparing necessary documentation and workspace setup
• Support event planning and coordination for meetings, trainings, and company events
• Maintain record-keeping systems and ensure confidentiality of sensitive information
• Collaborate with IT and facilities teams to address office equipment and maintenance needs

Requirements

• Proven experience in office administration or a related role

• Excellent organizational and time management skills
• Strong proficiency in Microsoft Office Suite and office management software
• Effective communication and interpersonal skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• High attention to detail and problem-solving capabilities
• Discretion and confidentiality in handling sensitive information
• Ability to work independently and as part of a collaborative team
• Flexibility and adaptability to changing office needs and priorities

Benefits

Working at Moomoo, you will get :

• Be a part of the world\'s leading digital brokerage firm where growth and career development opportunities are endless
• Enjoy a competitive total compensation package that truly values your skills and contributions
• Comprehensive insurance coverage for employees and dependents to provide you a peace of mind
• Fun loving and diverse work environment that hosts various team-bonding programs and company events
• Business casual work attire everyday
• And Much More: Discover even more perks and benefits as we take you through the hiring proces