HR Operations Specialist

eham Facility Solutions; Riyadh Region; On-site; SAR 167,000 - 257,000; Full time

Job summary

eham Facility Solutions is seeking an HR Operations Specialist to support daily HR operations and ensure Saudi labor compliance. The role focuses on employee lifecycle management, contracts, payroll inputs, attendance, and records maintenance.

You will work with Qiwa, GOSI, Muqeem, Mudad and Absher Business, coordinate with Finance and other departments, and visit government offices when needed. A Bachelor’s degree and 5 years’ experience are required, with strong Excel skills and English

Qualifications

• Bachelor’s degree in Human Resources or a related field.
• 5 years of HR operations experience.
• Good knowledge of Saudi Labor Law.
• Experience with Qiwa, GOSI, Muqeem, Mudad, and Absher Business.
• Experience in employee contracts, attendance, payroll inputs, and personnel administration.
• Proficiency in Microsoft Excel and HR systems.
• Good command of English.

Responsibilities

• Manage employee lifecycle processes, including onboarding, transfers, promotions, contract renewals, and offboarding.
• Prepare, update, and document employment contracts through the relevant government platforms.
• Maintain accurate employee records and ensure all personnel files are complete and up to date.
• Manage HR transactions through government platforms, including Qiwa, GOSI, Muqeem, Mudad, and Absher Business.
• Monitor employee attendance, leave, overtime, absences, and working schedules.
• Prepare and review monthly payroll inputs, including allowances, deductions, overtime, and leave adjustments.
• Coordinate employee medical insurance additions, deletions, and policy updates.
• Prepare employment letters, salary certificates, experience certificates, and other HR documents.
• Respond to employee inquiries and provide support regarding HR policies and procedures.
• Prepare regular HR reports and employee-related data.
• Ensure compliance with Saudi Labor Law, company policies, and HR procedures.
• Coordinate with Finance, Operations, Government Relations, and other departments.
• Follow up with the Ministry of Human Resources, GOSI, and the Ministry of Municipal and Rural Affairs for all HR-related transactions and compliance requirements.
• Meet and coordinate with Labor Office inspectors and GOSI inspectors, addressing any observations or required corrective actions.
• Visit embassies of targeted countries to complete work visa documentation, attestation, and any related paperwork.
• Monitor accommodation and transportation needs for employees in the work region and ensure availability of suitable housing when required.
• Search for appropriate housing for workers in the designated work area when needed.
• Handle and resolve employee complaints within the assigned work region.
• Visit the Passport Department (Jawazat) in the work region when required to complete residency-related procedures, information updates, reports, or any official documentation.
• Visit local Police authorities when necessary to handle reports, official records, or any procedures related to employees or operational sites.
• Perform any additional tasks related to HR operations, personnel administration, government compliance, employee support, or workforce management as required by the company or operational needs.

Skills

English proficiency

Microsoft Excel

HR systems

Education

Bachelor’s degree in Human Resources

Tools

Qiwa

GOSI

Muqeem

Mudad

Absher Business

Job description

·Bachelor’s degree in Human Resources or a related field

·5 years of HR operations experience

·Good knowledge of Saudi Labor Law

·Experience with Qiwa, GOSI, Muqeem, Mudad, and Absher Business

·Experience in employee contracts, attendance, payroll inputs, and personnel administration

·Proficiency in Microsoft Excel and HR systems

·Good command of English

Joineham Facility Solutions

.................................................................................................................................

HR Operations Specialist

Employment Type: Full-time

eham Facility Solutions is looking for a detail-oriented and experienced HR Operations Specialist to support and manage daily human resources operations while ensuring compliance with Saudi labor regulations and internal company policies.

Key Responsibilities:

• Manage employee lifecycle processes, including onboarding, transfers, promotions, contract renewals, and offboarding.
• Prepare, update, and document employment contracts through the relevant government platforms.
• Maintain accurate employee records and ensure all personnel files are complete and up to date.
• Manage HR transactions through government platforms, including Qiwa, GOSI, Muqeem, Mudad, and Absher Business.
• Monitor employee attendance, leave, overtime, absences, and working schedules.
• Prepare and review monthly payroll inputs, including allowances, deductions, overtime, and leave adjustments.
• Coordinate employee medical insurance additions, deletions, and policy updates.
• Prepare employment letters, salary certificates, experience certificates, and other HR documents.
• Respond to employee inquiries and provide support regarding HR policies and procedures.
• Prepare regular HR reports and employee-related data.
• Ensure compliance with Saudi Labor Law, company policies, and HR procedures.
• Coordinate with Finance, Operations, Government Relations, and other departments.
• Follow up with the Ministry of Human Resources, GOSI, and the Ministry of Municipal and Rural Affairs for all HR-related transactions and compliance requirements.
• Meet and coordinate with Labor Office inspectors and GOSI inspectors, addressing any observations or required corrective actions.
• Visit embassies of targeted countries to complete work visa documentation, attestation, and any related paperwork.
• Monitor accommodation and transportation needs for employees in the work region and ensure availability of suitable housing when required.
• Search for appropriate housing for workers in the designated work area when needed.
• Handle and resolve employee complaints within the assigned work region.
• Visit the Passport Department (Jawazat) in the work region when required to complete residency-related procedures, information updates, reports, or any official documentation.
• Visit local Police authorities when necessary to handle reports, official records, or any procedures related to employees or operational sites.
• Perform any additional tasks related to HR operations, personnel administration, government compliance, employee support, or workforce management as required by the company or operational needs.

Qualifications and Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of experience in HR operations, personnel affairs, or a similar role.
• Good knowledge of Saudi Labor Law and HR compliance requirements.
• Practical experience using Saudi government HR platforms, including Qiwa, GOSI, Muqeem, Mudad, and Absher Business.
• Experience in employee contracts, attendance management, payroll inputs, and personnel administration.
• Proficiency in Microsoft Office, particularly Microsoft Excel.
• Experience using an HRIS or employee management system.
• Excellent Arabic communication skills and good command of English.
• Strong organizational, communication, and problem-solving skills.
• High level of accuracy, confidentiality, and attention to detail.
• Ability to manage multiple tasks and work effectively under pressure.

Preferred Qualifications:

• Previous experience in facilities services, manpower supply, operations, contracting, or service-based companies.
• Familiarity with HR policies, procedures, and standard operating procedures.
• Professional HR certification such as CIPD or SHRM is an advantage.
• Joineham Facility Solutions and become part of a growing organization committed to operational excellence, service quality, and employee development.