Global Coordination Assistant – Admin & Scheduling

FULKRUM; Eastern Province; On-site; SAR 67,000 - 100,000; Full time

Job summary

Fulkrum in Al Khobar is seeking a Coordination Assistant to support the regional coordination team with administration and data management in a fast-paced environment.

You will handle inquiries, maintain client and inspector records, source candidates, prepare timesheets, review invoices, and book meetings. This role offers exposure to a dynamic global team with opportunities to develop skills and contribute to ongoing projects.

Qualifications

• Proficient in MS Office and data management.
• Strong administrative capabilities.
• Ability to multi-task and meet deadlines.

Responsibilities

• Support the Coordination team with all administrative and coordination tasks.
• Handle internal and external office enquiries efficiently.
• Regularly update our database with client and inspector data and reports.
• Conduct research on behalf of managers as needed.
• Input client/inspector data and reports into the system on a regular basis.
• Source candidates in line with client requirements.
• Prepare and manage client timesheets for the QCC.
• Review inspectors’ invoices in a timely manner.
• Provide backup coordination support during urgent or emergency situations.
• Book meetings for managers and colleagues, ensuring smooth scheduling.
• Manage incoming calls and draft correspondence.
• Take minutes during meetings and handle day-to-day administrative tasks.
• Plan and arrange social events and team-building activities with local managers.
• Support the Accounts team with AP/AR enquiries

Job description

Fulkrum in Al Khobar is seeking a Coordination Assistant to support the regional coordination team with administration and data management in a fast-paced environment.

You will handle inquiries, maintain client and inspector records, source candidates, prepare timesheets, review invoices, and book meetings. This role offers exposure to a dynamic global team with opportunities to develop skills and contribute to ongoing projects.