F&B Administrative Assistant

Rosewood Amaala; Saudi Arabia; On-site; SAR 67,000 - 112,000; Full time

Benefits offered by this job

Medical coverage

Complimentary room nights

Learning and development opportunities

Global career opportunities

Job summary

Rosewood Amaala is seeking an Administrative Assistant to support the Engineering Department. You will manage essential administrative processes, maintain documentation, coordinate activities, and assist the Director of Engineering and Assistant Director of Engineering to ensure efficient operations.

You will collaborate with Talent & Culture, Training, and Business Excellence on initiatives, while handling procurement, inventory and reporting tasks to keep the department compliant and

Qualifications

• Background in administrative support within an engineering/technical setting.
• Strong organization, confidentiality and attention to detail.
• Proficient English communication, both written and spoken.
• Experience with records management and basic departmental reporting.

Responsibilities

• Coordinate scheduling, meeting logistics, and minute-taking for the Engineering Director and Assistant Director.
• Manage time and attendance, vacation tracking, and Manning reports.
• Collaborate with Talent & Culture, Training and Business Excellence on initiatives.
• Assist with purchasing and inventory processes and related documentation.
• Ensure departmental policies and SOPs are maintained.

Skills

Administrative support

Organised

English proficient

Confidentiality

Records management

Education

Secondary education

Engineering diploma

Tools

MS Office

CRM systems

Job description

OUR PURPOSE AND CULTURE

We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact.

THE TEAM

As part of the Engineering team, you will support the day-to-day administrative operations that enable the department to perform efficiently and effectively. Reporting to the Director of Engineering, you will work closely with Engineering colleagues while liaising with Talent & Culture, Training, and Business Excellence teams to maintain accurate records, support departmental processes, and ensure compliance with company standards.

YOUR ROLE

As Administrative Assistant, you will play a vital role in supporting the smooth operation of the Engineering Department. You will manage essential administrative processes, maintain accurate documentation and records, coordinate colleague-related activities, and provide organisational support to the Director of Engineering and Assistant Director of Engineering. Through your attention to detail, confidentiality, and proactive approach, you will help ensure operational efficiency, compliance, and an exceptional colleague experience across the department.

HOW YOU'LL MAKE THE PLACE

Coordinate key departmental administration, ensuring records, documentation, and filing systems remain accurate, organised, and up to date.

• Support the Director of Engineering and Assistant Director of Engineering with scheduling, agenda preparation, meeting coordination, minute-taking, and follow-up activities.
• Manage time and attendance records, vacation tracking, holiday and lieu hour records, and provide monthly manning reports.
• Liaise with Talent & Culture, Training, and Business Excellence teams to support colleague initiatives, induction programmes, departmental compliance, and continuous improvement activities.
• Assist with purchasing and inventory processes, including purchase requests, receiving goods, stock control, inventory checks, and related documentation.
• Ensure departmental policies, standard operating procedures, safety requirements, and controlled documentation standards are consistently maintained and followed.

COULD THIS BE YOU

• You bring a strong background in administrative support within an engineering, technical, hospitality, or similar operational environment.
• You have a relevant secondary education, technical qualification, engineering diploma, or equivalent certification.
• You are highly organised, detail-oriented, and able to manage multiple priorities while maintaining accuracy and confidentiality.
• You are confident using computer systems and administrative tools, with experience supporting records management, inventory control, or departmental reporting.
• You communicate clearly and professionally in English, both verbally and in writing, and build effective working relationships across teams.
• You thrive in a collaborative environment, exercise sound judgement, work independently when needed, and remain calm under pressure.

OUR BENEFITS

As part of our team, you'll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, complimentary room nights, learning and development opportunities, and global career opportunities across Rosewood Hotel Group. Associates are also entitled to benefits and leave provisions in accordance with applicable Saudi Arabian labour laws and company policies.

OUR COMMITMENT TO YOU

At Rosewood Hotel Group, your voice is heard – and valued. We’re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitments to reflect and honor the history, culture and geography of our destinations. We’re not only committed to building and nurturing genuine, long‑lasting relationships but to transforming them – and our Diversity, Equity and Inclusion (DEI) strategy helps put these principles into practice.