Export Specialist

pladis; Jeddah; On-site; SAR 140,000 - 210,000; Full time

Job summary

pladis is seeking an Export Specialist to manage end-to-end export operations from Saudi Arabia, ensuring compliance with Saudi and international regulations and accurate documentation. You will coordinate with internal teams, freight forwarders, and authorities for land and sea exports, including re-exports.

The role requires 3–5 years in export/logistics, strong regulatory knowledge, and proficiency in Smartsheet and SAP.

Qualifications

• 3–5 years of experience in Export Operations, Logistics, or International Trade.
• Strong knowledge of Saudi export regulations, SFDA processes, COO/HC legalization, and customs procedures.
• Experience handling land and sea exports, including GCC cross-border shipments.
• Hands-on experience with export documentation, insurance declarations, and government portals.
• Familiarity with Smartsheet, ERP systems (SAP preferred), and export tracking tools.

Responsibilities

• Export Documentation & Compliance: Prepare and issue Proforma Invoices for export orders.
• Export Insurance Declarations: Manage and ensure shipments are insured per policy.
• Regulatory Documentation: Handle SFDA notifications, Health Certificates, and regulatory docs.
• Customs & Compliance: Ensure Saudi Customs, SFDA, Chamber of Commerce compliance.
• Shipment Execution: Plan loading, coordinate with warehouse/transporters, arrange bookings.
• Tracking & Reporting: Update Export Tracker and verify supplier/transporter invoices.
• Cross-Border Coordination: Liaise with freight forwarders for GCC re-exports.
• Claims & Issue Resolution: Manage shortages, damages, and documentation discrepancies.

Skills

Export Operations

Saudi export regulations

GCC cross-border shipments

Export documentation

Smartsheet

SAP (ERP)

Export tracking tools

Excel (VLOOKUP, Pivot)

Education

Bachelor's degree in Logistics, Supply Chain, Business Administration, or International Trade

Tools

Smartsheet

SAP

Job description

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don't compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to be purpose-led , resilient and positive to succeed here because we expect pace and agility , we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact

Must‑Have Experience :

• 3-5 years of experience in Export Operations, Logistics, or International Trade.
• Strong knowledge of Saudi export regulations , SFDA processes, COO/HC legalization, and customs procedures.
• Experience handling land and sea exports , including GCC cross‑border shipments.
• Hands‑on experience with export documentation , insurance declarations, and government portals.
• Familiarity with Smartsheet , ERP systems (SAP preferred), and export tracking tools.

Technical Skills

• Proficiency in: Proforma Invoice preparation and Export Shipping documents
• Export Insurance Declaration
• Export trackers & Smartsheet
• Freight forwarder invoice verification
• Strong Excel skills (VLOOKUP, Pivot Tables, data accuracy).

Soft Skills

• High attention to detail and accuracy in documentation.
• Strong communication with internal teams, freight forwarders, and government authorities.
• Ability to work under pressure and manage multiple shipments simultaneously.
• Problem‑solving mindset and ownership of end‑to‑end export processes.
• Customer‑centric approach with proactive follow‑up.

Education

• Bachelor's degree in Logistics, Supply Chain, Business Administration, or International Trade .

Job Description - (KSA)

Role Purpose

The Export Specialist is responsible for managing end‑to‑end export operations, ensuring full compliance with Saudi and international regulations, accurate documentation, timely shipment execution, and smooth coordination with internal teams, freight forwarders, and government authorities. The role supports both land and sea exports , including re‑export activities, and ensures accurate reporting and insurance compliance.

Key Responsibilities

1. Export Documentation & Compliance
   • Prepare and issue Proforma Invoices for export orders.
   • Manage Export Insurance Declarations and ensure all shipments are covered as per company policy.
   • Handle SFDA notifications , Health Certificates , and all required regulatory documents.
   • Ensure full compliance with Saudi Customs, SFDA, Chamber of Commerce, and country‑specific export requirements.
2. Shipment Execution (Land & Sea)
   • Prepare loading plans and coordinate with warehouse, transporters, and freight forwarders.
   • Arrange bookings for land and sea shipments and ensure timely dispatch.
   • Follow up on container movements, transit updates, and delivery confirmations.
   • Coordinate with transporters for cross‑border, and GCC re‑export shipments.
3. Export Legalization & Government Processing
   • Manage Export Invoice Legalization , Certificate of Origin (COO) , and Health Certificate (HC) issuance.
   • Coordinate with Chamber of Commerce, Ministry of Commerce, and other authorities for document stamping and approvals.
4. Claims & Issue Resolution
   • Handle export claims , including shortages, damages, insurance claims, and documentation discrepancies.
   • Coordinate with freight forwarders, insurance providers, and internal teams to close claims efficiently.
5. Reporting & Systems
   • Update and maintain the Export Tracker with shipment status, documentation, and delivery timelines.
   • Process and verify supplier/transporter invoices (freight forwarders, express couriers, land transporters).
   • Maintain and update Smartsheet for export operations, ensuring accuracy and visibility.
   • Support monthly reporting for export KPIs, cost tracking, and performance dashboards.
6. Cross‑Functional Coordination
   • Work closely with Sales Operations, Warehouse, Finance, and Supply Chain teams to ensure smooth export flow.
   • Support customers and distributors with shipment visibility, documentation, and regulatory requirements.

pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

We operate a strict Preferred Supplier List.