Executive Secretary to CEO/VP

Qureos; Riyadh; On-site; SAR 216,000 - 264,000; Full time

Benefits offered by this job

Competitive remuneration

Career growth opportunities

Dynamic professional environment

Job summary

Qureos seeks an experienced Executive Secretary to provide high-level administrative support to the CEO and VP. You will manage demanding schedules, coordinate travel, prepare documents, and act as a key liaison with internal and external stakeholders.

The role requires discretion, exceptional organisation, and strong English communication, with Arabic fluency considered an advantage. A bachelor's degree in Business Administration or Secretarial Studies is preferred.

Qualifications

• Proven experience supporting C-level executives.
• Exceptional organisational, planning and time-management skills.
• Fluent English with Arabic considered advantageous.
• Professionalism, discretion and confidentiality are essential.

Responsibilities

• Manage CEO/VP schedules, meetings, and events.
• Coordinate travel bookings and detailed itineraries.
• Prepare and edit emails, letters, and presentations.
• Screen calls/emails and liaise with stakeholders.
• Take minutes and follow up on actions.
• Handle confidential information discreetly.
• Assist with expenses, invoices, and budget tracking.
• Conduct research and prepare data for executives.
• Maintain organised electronic and physical filing.

Skills

Executive support

Organisational skills

Time management

Multitasking

Discretion

English communication

Arabic language

Education

Bachelor's in Business Administration

Secretarial Studies degree

Related field degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. Our success is driven by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly professional and experienced Executive Secretary to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and Vice President (VP). The ideal candidate will be a proactive, organised, and discreet individual capable of managing a demanding workload in a fast-paced environment. This role is critical to ensuring the smooth and efficient operation of our executive office.

Responsibilities

• Manage and maintain the complex and demanding schedules of the CEO and VP, including arranging appointments, meetings, and conferences.

• Coordinate all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.

• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.

• Act as the primary point of contact between the executives and internal/external stakeholders, screening and directing phone calls and emails.

• Organise and attend meetings, ensuring the executives are well-prepared; this includes taking minutes, distributing them, and following up on agreed action points.

• Handle confidential information with the utmost discretion and integrity.

• Manage executive expenses, process invoices, and assist with budget tracking for the executive office.

• Conduct research and compile data to prepare documents for review and presentation by executives.

• Maintain an efficient and organised filing system for both electronic and physical documents.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role, supporting C-level executives.

• Exceptional organisational, planning, and time-management skills with a proven ability to multitask and prioritise work.

• High proficiency in the complete Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Excellent verbal and written communication skills in English; fluency in Arabic is highly advantageous.

• A high degree of professionalism, discretion, and an understanding of the importance of confidentiality.

• The ability to work independently, remain calm under pressure, and meet tight deadlines.

• A proactive approach to problem-solving with strong decision-making capabilities.

• A bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.

Benefits

• A competitive remuneration package.

• An opportunity to work in a dynamic and professional environment that supports career growth and development.

• Play an integral role within a forward-thinking company that is a leader in its field.