Executive Secretary

Flip retail; Saudi Arabia; On-site; SAR 150,000 - 220,000; Full time

Job summary

Executive Look Worldwide is seeking an Executive Secretary for a client in Madina, KSA. The role requires a Masters in Mechanical Design and at least 10 years of experience in maintenance systems with people management. You will support executives, coordinate travel, prepare reports, and manage confidential documents.

Placement is based in Madina, KSA with a prominent concrete manufacturing facility. Strong organization and communication skills are essential for this role.

Qualifications

• Masters degree in mechanical design or related field.
• Minimum 10 years' experience in maintenance systems with leadership responsibilities.

Responsibilities

• Provide management and clerical support to departments or individuals.
• Arrange meetings and set up boardrooms.
• Alert manager about cancellations or new conferences.
• Manage travel and schedules.
• Prepare correspondence and organize mail.
• Coordinate outbound mail and packages for pickup.
• Prepare analytical reports and greet site visitors.
• Handle confidential and sensitive documents.
• Assist with workplace management tasks and budgeting.
• Maintain office procedures and travel vouchers/documents.

Skills

People management

Meeting coordination

Administrative support

Report preparation

Education

Masters Degree in Mechanical Design

Job description

We, Executive Look Worldwide are inquest of appropriate prospect for Exec Secretary for one of our customer.

Position Title:Executive Secretary - KSA

Placement Based In:Madina - KSA

Company/ Client's Detail:Largest Concrete Manufacturing Facility

Sex: Male

Education and learning:Masters Degree in Mechanical Design

Experience:Minimum 10 years' experience in maintenance systems and also managing individuals.

Job Descriptions/ Obligations:

• Give management as well as clerical assistance to departments or individuals.
• Arrange meetings and also set up boardroom.
• Alert manager about cancelations or new conferences.
• Manage traveling and routine.
• Manage details demands.
• Prepare correspondence and also things mail into envelopes.
• Arrange for outward bound mail as well as packages to be picked up.
• Prepare analytical reports.
• Greet and obtain site visitor.
• Prepare confidential as well as delicate records.
• Works with workplace monitoring tasks.
• Determine matters of leading concern and take care of as necessary.
• Prepare agenda for meetings.
• Assists prepare workplace budget plan.
• Maintain office procedures.
• Coordinate travel setups prepares travel plans prepares, compiles and also maintains traveling vouchers and also documents.
• Run workplace equipment, such as copy equipment as well as scanner.
• Relay regulations, directions and task to execs.