Executive Office Manager

Confidential; Riyadh; On-site; SAR 180,000 - 320,000; Full time

Job summary

Confidential is seeking a highly organized CEO Office Manager to provide comprehensive administrative support to the Chief Executive Officer. This role ensures the executive office operates efficiently while handling sensitive information with discretion.

Key responsibilities include calendar management, travel planning, board meeting coordination, document handling, and liaison with stakeholders. The role requires 5+ years at senior administrative level, excellent communication,

Qualifications

• 5+ years of executive or senior-level administrative experience.
• Exceptionally organized with strong time management.
• Proficient in MS Office and calendar/project management tools.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Executive Calendar Management: Schedule and coordinate CEO calendar, meetings, travel, and appointments.
• Administrative Support: Handle correspondence, prepare reports, and manage documentation.
• Meeting Coordination: Organize board meetings, executive briefings, and stakeholder events.
• Travel Arrangements: Book flights, accommodations, and coordinate business travel logistics.
• Confidential Information: Manage sensitive materials with strict confidentiality protocols.
• Stakeholder Liaison: Serve as a point of contact for internal and external stakeholders.
• Project Support: Assist with special projects and initiatives as needed.
• Office Operations: Oversee office resources, supplies, and vendor relationships.

Skills

Executive admin experience

Organizational skills

Time management

Communication

Confidentiality

Discretion

Stakeholder liaison

Tools

MS Office

Calendar tools

Project management tools

Job description

We are seeking a highly organized and proactive CEO Office Manager to provide comprehensive administrative support to the Chief Executive Officer. This role is pivotal in ensuring the executive office operates with maximum efficiency while managing sensitive information with discretion.

Key Responsibilities

• Executive Calendar Management: Schedule and coordinate the CEO's calendar, meetings, travel, and appointments
• Administrative Support: Handle correspondence, prepare reports, and manage documentation
• Meeting Coordination: Organize board meetings, executive briefings, and stakeholder events
• Travel Arrangements: Book flights, accommodations, and coordinate logistics for business travel
• Confidential Information: Manage sensitive materials with strict confidentiality protocols
• Stakeholder Liaison: Serve as a point of contact for internal and external stakeholders
• Project Support: Assist with special projects and initiatives as needed
• Office Operations: Oversee office resources, supplies, and vendor relationships

Required Qualifications

• 5+ years of executive or senior-level administrative experience
• Exceptional organizational and time management skills
• Proficiency in MS Office and calendar/project management tools
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Excellent discretion and professional judgment