Executive Assistant to General Manager - Hospitality Ops

Capella Hotels and Resorts; Riyadh; On-site; SAR 167,000 - 290,000; Full time

Job summary

Capella Hotels and Resorts Riyadh is seeking an Executive Assistant to support the General Manager and coordinate daily administrative and operational activities. You will act as the central point of communication across hotel departments, corporate stakeholders, and external partners.

Key duties include managing the GM’s calendar, coordinating travel, preparing reports and presentations, and maintaining confidential records with discretion.

Qualifications

• 3–5 years of experience in Executive/Personal Assistant or Administrative roles.
• Excellent verbal and written English; Arabic is a plus.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Strong organizational and time-management skills with attention to detail.
• Ability to handle confidential information with discretion.
• Multitasks well in a fast-paced environment.
• Professional appearance and service-oriented attitude.

Responsibilities

• Manage the General Manager's calendar and follow-up actions.
• Coordinate meeting agendas, minutes, presentations, and correspondence.
• Act as primary contact for Executive Office and facilitate inter-department communication.
• Coordinate travel, accommodation, transportation, and related logistics.
• Maintain confidential records and filing systems.
• Prepare reports, letters, memos, and presentations to a high professional standard.
• Monitor and track departmental reports for timely GM submission.
• Support Guidance Team and management meetings.
• Assist in organizing hotel events, management activities, and corporate visits.
• Facilitate internal approvals per company policies.
• Support departmental coordination and follow up on action plans and initiatives.
• Maintain records of expenses and process reimbursements related to the Executive Office.
• Handle incoming correspondence, emails, and telephone communications professionally.
• Retrieve information and prepare summaries when required.
• Perform additional admin duties and special projects as assigned by the Direct Manager.

Skills

Time management

Organizational skills

Communication skills

Multitasking

Independence / self-motivation

Discretion

Service orientation

Tools

Microsoft Office (Outlook, PowerPoint, Word, Excel)

Job description

Capella Hotels and Resorts Riyadh is seeking an Executive Assistant to support the General Manager and coordinate daily administrative and operational activities. You will act as the central point of communication across hotel departments, corporate stakeholders, and external partners.

Key duties include managing the GM’s calendar, coordinating travel, preparing reports and presentations, and maintaining confidential records with discretion.