Executive Assistant

Capella Hotels and Resorts; Riyadh; On-site; SAR 167,000 - 290,000; Full time

Job summary

Capella Hotels and Resorts Riyadh is seeking an Executive Assistant to support the General Manager and coordinate daily administrative and operational activities. You will act as the central point of communication across hotel departments, corporate stakeholders, and external partners.

Key duties include managing the GM’s calendar, coordinating travel, preparing reports and presentations, and maintaining confidential records with discretion.

Qualifications

• 3–5 years of experience in Executive/Personal Assistant or Administrative roles.
• Excellent verbal and written English; Arabic is a plus.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Strong organizational and time-management skills with attention to detail.
• Ability to handle confidential information with discretion.
• Multitasks well in a fast-paced environment.
• Professional appearance and service-oriented attitude.

Responsibilities

• Manage the General Manager's calendar and follow-up actions.
• Coordinate meeting agendas, minutes, presentations, and correspondence.
• Act as primary contact for Executive Office and facilitate inter-department communication.
• Coordinate travel, accommodation, transportation, and related logistics.
• Maintain confidential records and filing systems.
• Prepare reports, letters, memos, and presentations to a high professional standard.
• Monitor and track departmental reports for timely GM submission.
• Support Guidance Team and management meetings.
• Assist in organizing hotel events, management activities, and corporate visits.
• Facilitate internal approvals per company policies.
• Support departmental coordination and follow up on action plans and initiatives.
• Maintain records of expenses and process reimbursements related to the Executive Office.
• Handle incoming correspondence, emails, and telephone communications professionally.
• Retrieve information and prepare summaries when required.
• Perform additional admin duties and special projects as assigned by the Direct Manager.

Skills

Time management

Organizational skills

Communication skills

Multitasking

Independence / self-motivation

Discretion

Service orientation

Tools

Microsoft Office (Outlook, PowerPoint, Word, Excel)

Job description

The Executive Assistant plays a key role in supporting the General Manager and ensuring the smooth coordination of daily administrative and operational activities across Capella Riyadh. This position serves as a central point of communication between the General Manager, hotel departments, corporate stakeholders, and external partners, contributing to the efficient operation and success of the hotel.

The Role:

• Manage the General Manager's calendar, appointments, meetings, and follow-up actions.
• Coordinate and prepare meeting agendas, minutes, presentations, and correspondence.
• Act as the primary point of contact for the Executive Office and facilitate communication between departments.
• Coordinate travel arrangements, accommodation, transportation, and related logistics.
• Maintain confidential records, documents, and filing systems.
• Prepare reports, letters, memos, and presentations to a high professional standard.
• Monitor and track departmental reports, ensuring timely submission to the General Manager.
• Coordinate and support Guidance Team meetings and management meetings.
• Assist in organizing hotel events, management activities, and corporate visits.
• Facilitate internal approval processes in accordance with company policies and procedures.
• Support departmental coordination and follow up on action plans and operational initiatives.
• Maintain records of expenses and process reimbursements related to the Executive Office.
• Handle incoming correspondence, emails, and telephone communications professionally and efficiently.
• Retrieve information from records, reports, emails, meeting minutes, and other sources as requested, and prepare summaries when required.
• Perform additional administrative duties and special projects as assigned by the Direct Manager.

Qualifications

• Minimum 3-5 years of experience in an Executive Assistant, Personal Assistant, or Administrative role, preferably within the hospitality industry.
• Excellent verbal and written communication skills in English; Arabic is an advantage.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking and prioritization abilities in a fast-paced environment.
• Ability to work independently with minimal supervision.
• Professional appearance and service-oriented attitude.