Executive Assistant to Chairman

Confidential; Jeddah; On-site; SAR 78,000 - 123,000; Full time

Job summary

Confidential in Jeddah invites applications for an Administrative Assistant to provide secretarial and administrative support to the Chairman and Vice Chairman in a highly confidential environment. Duties include diary and calendar management, greeting visitors, handling calls, drafting correspondence, organizing travel, coordinating meetings, and ensuring timely reporting.

Fluency in English and Arabic is required, with discretion and tact essential for dealing with senior stakeholders.

Qualifications

• Graduate from a recognized university with strong secretarial skills.
• Fluent in English and Arabic; professional written communication.
• Ability to handle highly confidential information with discretion.

Responsibilities

• Manage Chairman's calendar with 100% accuracy and agenda prep.
• Arrange meetings, distribute agendas, and minutes within 24 hours.
• Draft correspondence, letters, reports, and presentations on time.
• Screen calls, handle inquiries professionally, and greet visitors.
• Plan travel itineraries and process travel reimbursements.
• Maintain office systems, filing, and document circulation.

Skills

Diary management

Secretary experience

Communication skills

English & Arabic fluency

Discretion and tact

Education

Bachelor's degree

Tools

Microsoft Office

Calendar management software

Job description

Confidential in Jeddah invites applications for an Administrative Assistant to provide secretarial and administrative support to the Chairman and Vice Chairman in a highly confidential environment. Duties include diary and calendar management, greeting visitors, handling calls, drafting correspondence, organizing travel, coordinating meetings, and ensuring timely reporting.

Fluency in English and Arabic is required, with discretion and tact essential for dealing with senior stakeholders.