Executive Assistant To CEO

SWISS HOSPITALITY COMPANY; Riyadh; On-site; SAR 67,000 - 89,000; Full time

Job summary

Swiss Hospitality Company in Saudi Arabia seeks an energetic executive assistant to the CEO. You will organize the CEO's day, manage calendars, schedule meetings, and prepare reports.

Fluent in English and Arabic, you must be detail-oriented, discreet, and able to coordinate travel, supervise clerical staff, maintain confidential files, and support staff.

Qualifications

• Strong administrative support experience.
• Ability to manage calendars and scheduling.
• Fluent in English and Arabic; strong written and verbal communication.

Responsibilities

• Oversee and support all administrative duties assigned by the CEO.
• Provide administrative support including scheduling meetings, maintaining calendars, researching, and creating reports.
• Manage CEO schedule and resolve scheduling conflicts.
• Format memos, emails, presentations, and reports for the CEO.
• Handle office supplies and inform the CEO.
• Receive and sort emails and deliveries; manage outgoing email.
• Attend meetings and prepare minutes.
• Assist with office layout planning and moves.
• Identify opportunities for process improvements.
• Develop procedures for office personnel including filing, billing, payroll, and scheduling.
• Keep CEO personnel files up to date and secure.
• Assign and monitor clerical tasks.
• Make travel arrangements and detailed itineraries.
• Maintain confidentiality.

Skills

Administrative support

Calendar management

Scheduling meetings

Communication

Attention to detail

Bilingual English/Arabic

Tools

Microsoft Office

Email management

Travel planning

Job description

Company Description

Swiss Hospitality Company is a professional consulting and development company on a mission, to upgrade the service quality within the hospitality and tourism industry in Saudi Arabia through its offerings.

• OUR MISSION

To revolutionize the Hospitality industry in Saudi Arabia and enable Saudi calibers by adopting Swiss standards, international best-practices and integrating fine Saudi Hospitality values.

Job Description

POSITION OVERVIEW:

We're looking for a professional, energetic and detail-oriented candidate to make sure that the CEO office is organized, productive, operates efficiently and smoothly. Greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings.

MAIN TASKS AND DUTIES:

1. Oversee and support all administrative duties assigned by the CEO.
2. Provide administrative support as necessary, including scheduling meetings, maintaining calendars, doing research, and creating reports as assigned by the CEO.
3. Manage CEO schedule and troubleshoot scheduling conflicts as they arise.
4. Format information for internal and external communication - memos, emails, presentations, reports for the CEO.
5. Manage office supplies inventory and place orders as necessary and informs the CEO.
6. Receive and sort incoming emails and deliveries, and manage outgoing email of the CEO.
7. Attending meetings and preparingminutes of meeting.
8. Assist with office layout planning and office moves.
9. Identify opportunities for process and office management improvements.
10. Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling as assigned.
11. Ensure CEO personnel files are up to date and secure.
12. Assign and monitor clerical and secretarial function.
13. Making travel arrangements and detailed travel itineraries.
14. Uphold a strict level of confidentiality in a professional manner.
15. Perform other related duties as required.

Qualifications

Must be flunt in Arabic and English