Executive Assistant

Afaq Express Cargo; Saudi Arabia; On-site; SAR 89,000 - 167,000; Full time

Job summary

Afaq Express Cargo in Jeddah seeks an experienced Executive Assistant to provide high-level administrative support to the senior leadership, managing calendars, coordinating meetings, drafting agendas, and preparing minutes.

The role includes arranging travel, processing expense reports, handling confidential records, drafting correspondence, and coordinating internal and external communications while supporting strategic initiatives; on-site, full-time collaboration with the executive team.

Qualifications

• Experience as an Executive Assistant or Administrative Assistant; logistics exposure is a plus.
• Associate or bachelor’s degree in Business Administration, Management, or related field preferred.
• Strong written and verbal communication, and meticulous attention to detail.
• Proficiency with MS Office and basic document/data management systems.
• Ability to manage calendars, meetings, travel, and expense reporting with discretion.

Responsibilities

• Manage calendars and organize meetings for senior leadership.
• Prepare agendas and minutes for executive meetings.
• Arrange travel and accommodations for executives.
• Handle expense reports and other executive documentation.
• Draft and review correspondence; maintain confidential records.
• Coordinate internal and external communications; support strategic initiatives.

Skills

Executive Support

Calendar management

Travel coordination

Expense reporting

Communication skills

MS Office

Organizational skills

Discretion

Logistics experience

Education

Business Administration degree

Tools

MS Office Suite

Document management systems

Job description

Company Description

Afaq Express Cargo is a specialized international logistics service provider with extensive experience in freight forwarding, customs clearance, warehousing, fulfillment, last-mile delivery, and project cargo handling. Based in Riyadh, Kingdom of Saudi Arabia, at the crossroads of major global trade routes, the company offers fully integrated logistics services and solutions aligned with clients business needs. Its operational scale and expertise enable tailored solutions ranging from complex logistics projects to individual services such as transport, storage, distribution logistics, and outsourcing. Afaq Express Cargo focuses on delivering efficient, reliable, and comprehensive logistics support to a wide range of industries.

Role Description

The Executive Assistant will provide high-level administrative support to senior leadership, ensuring effective scheduling, coordination, and follow-up on daily priorities. Responsibilities include managing calendars, organizing meetings, preparing agendas and minutes, arranging travel and accommodations, and handling expense reports and other executive documentation. The role also involves drafting and reviewing correspondence, maintaining confidential records, coordinating internal and external communications, and supporting the execution of strategic initiatives and special projects. This is a full-time, on-site role based in Jeddah, requiring consistent presence in the office and close collaboration with the executive team and other departments.

Qualifications

• Executive Administrative Assistance and Executive Support skills to manage calendars, meetings, travel, and confidential information.
• Administrative Assistance and Expense Reports skills to handle documentation, reporting, and day-to-day office coordination.
• Strong Communication skills, both written and verbal, to interact effectively with internal stakeholders and external partners.
• Proficiency in office productivity tools (e.g., MS Office Suite) and basic document and data management systems.
• Excellent organizational skills, attention to detail, and the ability to prioritize and manage multiple tasks under time constraints.
• Demonstrated professional discretion, reliability, and a service-oriented mindset in supporting executives.
• Relevant experience as an Executive Assistant, Administrative Assistant, or similar role; experience in logistics or supply chain is an advantage.
• Associate or bachelor's degree in Business Administration, Management, or a related field preferred.