Executive Assistant

proven; Riyadh; Presencial; SAR 60.000 - 100.000; Jornada completa

Descripción de la vacante

proven is seeking an Executive Assistant in Riyadh, Saudi Arabia to support the Co-Founders and ensure the smooth operation of the Executive Office. The role focuses on managing complex calendars, coordinating meetings and travel, handling confidential information, and aligning cross‑department priorities in a fast‑paced FinTech environment.

This position requires a proactive, highly organized professional with strong communication skills and a keen eye for detail.

Formación

• Minimum 2 years of experience as an Executive Assistant or similar role.
• Experience supporting founders or C-level executives in a fast-paced environment is highly preferred.
• Excellent calendar management, communication, and organizational skills.
• Ability to handle confidential information with discretion.

Responsabilidades

• Manage complex calendars for the Co-Founders, including scheduling meetings and resolving conflicts.
• Coordinate meetings, agendas, minutes, and action items when required.
• Act as a key point of contact between the Co-Founders and stakeholders.
• Monitor emails and correspondence on behalf of the Co-Founders.
• Coordinate domestic and international travel arrangements including visas and itineraries.
• Support day-to-day executive coordination and leadership meetings.
• Track deadlines and priorities to support execution and decision-making.
• Maintain confidential records, presentations, and executive documents.
• Coordinate with departments to align key business initiatives.
• Handle administrative tasks including expenses and office coordination.
• Organize leadership meetings and executive offsites when required.

Conocimientos

Communication

Organization

Calendar management

Travel coordination

Stakeholder management

Discretion

Attention to detail

Educación

Bachelor’s degree in Business Administration

Descripción del empleo

About the Job

Position Title: Executive Assistant

Location: Riyadh, Saudi Arabia

Employment Type: Full-time

Saudi Nationals Only

Immediate joiners or candidates with a short notice period are encouraged to apply.

About the Role

Our client is looking for a highly organized and proactive Executive Assistant to support the Co-Founders and ensure the smooth and efficient operation of the Executive Office. The role involves managing executive schedules, coordinating meetings and travel arrangements, handling confidential information, and following up on key priorities. The successful candidate will demonstrate strong communication and organizational skills, a positive attitude, and the ability to anticipate needs and manage competing priorities in a fast-paced FinTech environment.

Key Responsibilities

• Manage complex calendars for the Co-Founders, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas and supporting documents, and record meeting minutes and action items when required.
• Act as a key point of contact between the Co-Founders and internal and external stakeholders, ensuring professional and effective communication.
• Monitor, prioritize, and respond to emails and correspondence on behalf of the Co-Founders where appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Support day-to-day executive coordination, including meetings, external visits, and business-related errands when required.
• Track deadlines, follow-ups, and key business priorities to support effective execution and decision-making.
• Maintain and organize confidential records, presentations, reports, and executive documentation.
• Coordinate with different departments and support alignment on key business initiatives.
• Handle administrative tasks, including expense tracking, office coordination, and supply management.
• Assist in organizing leadership meetings, company events, and executive offsites when required.

Requirements

Education / Qualification

• Bachelor’s degree in Business Administration or a related field is preferred.
• Valid driving license is required.

Experience

• Minimum of 2 years of experience in an Executive Assistant position or a similar role.
• Previous experience supporting founders, C-level executives, or senior stakeholders in a fast-paced environment is highly preferred.