Executive Assistant

أعناب; Jeddah; On-site; SAR 167,000 - 234,000; Full time

Benefits offered by this job

Medical insurance

Collaborative work environment

Open and collaborative culture

Continuous learning and growth

Autonomy and ownership

Opportunity to make a real impact

Job summary

Aanaab is seeking a highly organized Executive Assistant to provide direct support to the CEO and ensure smooth coordination of day-to-day executive activities. You will manage the CEO's calendar, coordinate internal and external meetings, prepare notes, and handle confidential correspondence.

Ideal candidates have 3–5 years of relevant experience, strong organizational skills, and fluency in Arabic and English.

Qualifications

• Candidate has a BA/BS in business or related field.
• Experience supporting a CEO or senior leader is preferred.
• Strong calendar, email, and document management skills.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and priorities.
• Coordinate internal and external meetings, agendas, materials, and logistics.
• Prepare meeting notes, track actions, and follow up on deadlines.
• Handle executive correspondence and communications for the CEO.
• Draft emails, letters, presentations, and business documents.
• Coordinate travel arrangements including flights, accommodation, and itineraries.
• Collaborate with departments and stakeholders on requests and approvals.
• Maintain confidential executive records and documentation.
• Support leadership meetings, board meetings, events, and external engagements.
• Proactively follow up on pending tasks to ensure timely completion.

Skills

Calendar management

Meeting coordination

Business correspondence

Follow-up / task tracking

Discretion / confidentiality

Time management

Written and verbal communication

Arabic & English proficiency

Education

Bachelor's degree in Business Administration, Management, Office Administration, or a related field

Tools

Microsoft Office

Google Workspace

Job description

About Aanaab

Aanaab is a Human Capital Development company that helps individuals and organizations build capabilities, improve performance, and achieve sustainable growth.

We are looking for a highly organized and proactive Executive Assistant to provide direct support to the CEO and ensure the smooth coordination of day-to-day executive activities.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and daily priorities.
• Coordinate internal and external meetings, including agendas, materials, and logistics.
• Prepare meeting notes, track action items, and follow up on agreed actions and deadlines.
• Manage and prioritize correspondence, communications, and requests directed to the CEO.
• Draft and prepare emails, letters, presentations, reports, and other business documents.
• Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
• Coordinate with internal departments and external stakeholders on requests, updates, approvals, and meetings.
• Maintain accurate and confidential executive records and documentation.
• Support the CEO in preparing for leadership meetings, Board meetings, presentations, events, and external engagements.
• Proactively follow up on pending tasks and priorities to ensure timely completion

Requirements

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• 3-5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Previous experience supporting a CEO, senior executive, or senior management is preferred.
• Strong experience in calendar management, meeting coordination, business correspondence, and follow-up.
• Excellent organizational and time-management skills with the ability to manage competing priorities.
• Strong attention to detail and a high level of confidentiality and discretion.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and/or Google Workspace.
• Professional proficiency in Arabic and English.
• Ability to work independently, take ownership, and proactively follow through on assigned actions

Benefits

• Medical insurance (as per company policy).
• Supportive and collaborative work environment.
• Open and collaborative culture.
• Continuous learning and growth opportunities.
• High level of autonomy and ownership.
• Opportunity to make a real impact