Executive Assistant to CEO — Proactive, Impact-Driven

أعناب; Jeddah; On-site; SAR 167,000 - 234,000; Full time

Benefits offered by this job

Medical insurance

Collaborative work environment

Open and collaborative culture

Continuous learning and growth

Autonomy and ownership

Opportunity to make a real impact

Job summary

Aanaab is seeking a highly organized Executive Assistant to provide direct support to the CEO and ensure smooth coordination of day-to-day executive activities. You will manage the CEO's calendar, coordinate internal and external meetings, prepare notes, and handle confidential correspondence.

Ideal candidates have 3–5 years of relevant experience, strong organizational skills, and fluency in Arabic and English.

Qualifications

• Candidate has a BA/BS in business or related field.
• Experience supporting a CEO or senior leader is preferred.
• Strong calendar, email, and document management skills.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and priorities.
• Coordinate internal and external meetings, agendas, materials, and logistics.
• Prepare meeting notes, track actions, and follow up on deadlines.
• Handle executive correspondence and communications for the CEO.
• Draft emails, letters, presentations, and business documents.
• Coordinate travel arrangements including flights, accommodation, and itineraries.
• Collaborate with departments and stakeholders on requests and approvals.
• Maintain confidential executive records and documentation.
• Support leadership meetings, board meetings, events, and external engagements.
• Proactively follow up on pending tasks to ensure timely completion.

Skills

Calendar management

Meeting coordination

Business correspondence

Follow-up / task tracking

Discretion / confidentiality

Time management

Written and verbal communication

Arabic & English proficiency

Education

Bachelor's degree in Business Administration, Management, Office Administration, or a related field

Tools

Microsoft Office

Google Workspace

Job description

Aanaab is seeking a highly organized Executive Assistant to provide direct support to the CEO and ensure smooth coordination of day-to-day executive activities. You will manage the CEO's calendar, coordinate internal and external meetings, prepare notes, and handle confidential correspondence.

Ideal candidates have 3–5 years of relevant experience, strong organizational skills, and fluency in Arabic and English.