Executive Assistant

Aanaab; Jeddah; Vor Ort; SAR 89.000 - 134.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Zusammenfassung

Aanaab is seeking an Executive Assistant to provide direct support to the CEO and ensure smooth coordination of day-to-day executive activities. The role involves managing calendars, coordinating meetings, travel planning, and drafting business documents in Arabic and English.

Ideal candidates have 3-5 years of relevant experience, strong organizational skills, and a high level of confidentiality. Proficiency in Microsoft Office and Google Workspace is required, with a proactive,

Qualifikationen

• Bachelor's degree in Business Administration or related field.
• 3-5 years of relevant experience as an Executive/Personal/Administrative Assistant.
• Experience supporting a CEO or senior executive preferred.
• Strong calendar management and meeting coordination skills.
• Excellent written and verbal communication and high level of discretion.

Aufgaben

• Manage the CEO's calendar, appointments, meetings, and daily priorities.
• Coordinate internal and external meetings, agendas, materials, and logistics.
• Prepare meeting notes, track action items, and follow up on deadlines.
• Manage correspondence and requests directed to the CEO.
• Draft emails, letters, presentations, and reports.
• Coordinate travel arrangements and itineraries.
• Collaborate with departments and stakeholders on requests and updates.
• Maintain confidential executive records and documentation.
• Support leadership meetings, boards, events, and external engagements.
• Proactively follow up on pending tasks to ensure timely completion.

Kenntnisse

Calendar management

Meeting coordination

Communication

Discretion

Time management

Organization

Arabic-English

Ausbildung

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Jobbeschreibung

About Aanaab

Aanaab is a Human Capital Development company that helps individuals and organizations build capabilities, improve performance, and achieve sustainable growth.

We are looking for a highly organized and proactive Executive Assistant to provide direct support to the CEO and ensure the smooth coordination of day-to-day executive activities.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and daily priorities.

• Coordinate internal and external meetings, including agendas, materials, and logistics.

• Prepare meeting notes, track action items, and follow up on agreed actions and deadlines.

• Manage and prioritize correspondence, communications, and requests directed to the CEO.

• Draft and prepare emails, letters, presentations, reports, and other business documents.

• Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.

• Coordinate with internal departments and external stakeholders on requests, updates, approvals, and meetings.

• Maintain accurate and confidential executive records and documentation.

• Support the CEO in preparing for leadership meetings, Board meetings, presentations, events, and external engagements.

• Proactively follow up on pending tasks and priorities to ensure timely completion.

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.

• 3-5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.

• Previous experience supporting a CEO, senior executive, or senior management is preferred.

• Strong experience in calendar management, meeting coordination, business correspondence, and follow-up.

• Excellent organizational and time-management skills with the ability to manage competing priorities.

• Strong attention to detail and a high level of confidentiality and discretion.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office and/or Google Workspace.

• Professional proficiency in Arabic and English.

• Ability to work independently, take ownership, and proactively follow through on assigned actions.

• Medical insurance (as per company policy).

• Supportive and collaborative work environment.

• Open and collaborative culture.

• Continuous learning and growth opportunities.

• High level of autonomy and ownership.

• Opportunity to make a real impact.