Engineering Administrative Assistant

AccorHotel; Saudi Arabia; On-site; SAR 67,000 - 100,000; Full time

Job summary

AccorHotel is seeking an Engineering Administrative Assistant to provide administrative coordination and documentation support to the Engineering Department. The role assists the Director of Engineering and the engineering team in daily operations, reporting, procurement follow-up, and cross-department communication.

You will maintain filing systems, manage schedules, prepare agendas and minutes, track maintenance records, support CMMS documentation, and coordinate with contractors and suppliers

Qualifications

• Diploma or Bachelor's degree in related field is required.
• Strong command of English and Arabic in writing and speaking.
• Experience with CMMS/ERP and procurement processes is preferred.

Responsibilities

• Provide daily administrative support to the Director of Engineering and team.
• Prepare correspondence, reports, memos and official documents.
• Maintain electronic and physical filing systems for engineering records.
• Manage schedules, meetings, appointments and follow-ups.
• Coordinate communication between Engineering and other hotel departments.
• Maintain engineering records for maintenance, inspections and reports.
• Support procurement follow-up and track PR/POs and invoices.
• Coordinate site visits, contractor access and supplier documentation.
• Ensure compliance documentation for audits and authorities.

Skills

Documentation

MS Office

Date management

Communication (EN/AR)

Coordination with contractors

Education

Diploma or Bachelor's in Business Administration/Engineering Administration

Tools

CMMS

ERP

Procurement systems

Job description

The Engineering Administrative Assistant provides administrative coordination and documentation support to the Engineering Department. The role supports the Director of Engineering and engineering team in daily operations, reporting, procurement follow-up, documentation, contractor coordination and departmental communication. The position requires strong organizational skills, attention to detail, professional communication and the ability to coordinate effectively with internal departments, contractors, suppliers and other stakeholders.

Key Responsibilities

• Administrative amp Department Support
• Provide daily administrative support to the Director of Engineering and Engineering Department Prepare correspondence reports presentations memos and official departmental documents
• Maintain organized electronic and physical filing systems for engineering records
• Manage departmental schedules meetings appointments and follow-ups
• Prepare meeting agendas and minutes and follow up on assigned action points
• Coordinate communication between Engineering and other hotel departments
• Engineering Documentation amp Reporting
• Maintain records of preventive maintenance corrective maintenance inspections and technical reports
• Assist in preparing daily weekly and monthly Engineering reports
• Maintain updated records for equipment assets warranties service contracts certificates and technical documentation
• Support documentation related to CMMS and engineering work orders
• Maintain records of incidents breakdowns technical observations and corrective actions
• Assist in tracking project snagging DLP and handover documentation when required
• Procurement amp Financial Follow-Up
• Prepare and follow up Purchase Requests PR Purchase Orders PO and engineering material requests
• Coordinate with Procurement and Finance regarding quotations approvals deliveries and invoices
• Maintain records of engineering purchases quotations invoices and departmental expenses
• Follow up with suppliers and contractors regarding pending materials spare parts and services
• Assist the Director of Engineering in tracking departmental CAPEX and OPEX items
• Contractor amp Supplier Coordination
• Coordinate appointments site visits and access requirements for contractors and suppliers
• Maintain an updated database of engineering contractors suppliers and service providers
• Follow up on quotations technical submissions reports and completion documents
• Track contractor attendance pending works deadlines and required documentation
• Support communication and documentation related to warranty and maintenance agreements
• Compliance amp Records
• Maintain Engineering certificates inspection reports permits licenses and compliance documentation
• Support documentation related to Civil Defense Fire amp Life Safety municipality and other relevant authorities
• Track expiry dates of certificates contracts warranties and required renewals
• Ensure Engineering documentation is properly maintained and readily available for audits and inspections

Saudi National - Female.

Qualifications

Diploma or Bachelor's degree in Business Administration, Management, Engineering Administration, or a related field. Previous administrative experience is preferred; experience within hospitality, engineering, facilities management, or construction is an advantage. Good command of English and Arabic, both written and spoken. Strong knowledge of Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook. Experience with CMMS, ERP, procurement, or hotel systems is an advantage.