Administrative Support

WSP; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

WSP in Riyadh is seeking an experienced Administrative Support professional to bolster the delivery of a major roads and highways infrastructure project. The role involves comprehensive administrative and document control coordination to support project management and supervision teams.

The successful candidate will maintain organized project records, manage calendars, arrange travel logistics, and assist with reporting and communications across multidisciplinary teams.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, MIS or related discipline.
• Minimum 6 years of experience in administrative support, project coordination, office administration or similar role.
• Experience on large infrastructure, transportation, roads, highways, or engineering consultancy projects preferred.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide day-to-day administrative support to project team members and management.
• Maintain accurate project records and documentation per procedures.
• Coordinate meetings, calendars, and conference room bookings.
• Prepare reports, minutes, and presentations for project management.
• Support document control activities including registration filing tracking and archiving.
• Liaise with vendors and service providers as required.
• Assist with office procurement of stationery and supplies.

Skills

Administrative support

Project coordination

Office administration

Document management

Reporting

Stakeholder support

Education

Diploma or Bachelor's Degree in Business Administration, Office Management, MIS

Tools

Microsoft Office Suite

Document management systems

Shared collaboration platforms

Job description

We are currently seeking an experienced Administrative Support professional to join our team in Riyadh and support the delivery of a major roads and highways infrastructure project The Administrative Support professional will provide comprehensive administrative document control coordination and office support services to the project management and supervision teams The successful candidate will play a key role in ensuring the efficient day-to-day operation of the project office maintaining accurate records coordinating meetings managing project documentation and supporting project personnel This role requires a highly organized individual with strong communication skills attention to detail and the ability to work effectively in a fast-paced construction project environment

strong Administrative Support strong

Provide day-to-day administrative support to the Project Director Resident Engineers Project Managers and wider project team Prepare format and distribute correspondence reports presentations meeting minutes and project documentation Maintain organized filing systems for both electronic and hard-copy records Coordinate and manage calendars appointments meetings and conference room bookings Arrange travel accommodation transportation and logistics for project personnel when required Screen and direct incoming calls emails and correspondence

strong Project Coordination strong

Support the coordination of project activities between project management supervision teams clients contractors and subcontractors Assist in preparing project reports weekly updates dashboards and status reports Track action items arising from meetings and follow up with stakeholders on outstanding tasks Coordinate internal and external meetings workshops and project reviews Ensure project documentation is distributed to relevant stakeholders in a timely manner

strong Document Management strong

Maintain accurate project records and documentation in accordance with WSP procedures Support document control activities including document registration filing tracking and archiving Ensure project correspondence reports drawings and submissions are properly recorded and stored Monitor document workflows and assist project teams in maintaining document compliance requirements Support project audits and information management activities

strong Office Administration strong

Assist with office management activities including procurement of stationery and office supplies Coordinate onboarding arrangements for new project staff Monitor office facilities and report maintenance or operational issues Liaise with vendors service providers and support functions as required Support the mobilization and demobilization of project personnel

strong Reporting amp Data Management strong

Maintain project databases trackers and administrative records Prepare routine reports and summaries for project management Assist in compiling monthly reports timesheets attendance records and project administration data Ensure accuracy and confidentiality of project information and records

strong Stakeholder Support strong

Build and maintain positive working relationships with internal and external stakeholders Support communication between project teams corporate functions clients and contractors Represent WSP professionally when interacting with project stakeholders

Diploma or Bachelor's Degree in Business Administration, Office Management, Management Information Systems, or a related discipline. Additional administrative or project coordination certifications would be advantageous. Minimum 6 years of experience in an administrative support, project coordination, office administration, executive assistant, or similar role. Previous experience working on large infrastructure, transportation, roads, highways, construction, or engineering consultancy projects is highly preferred. Experience supporting multidisciplinary project teams within a fast-paced project environment. Familiarity with project documentation and reporting processes. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience using document management systems and shared collaboration platforms. Strong document preparation, formatting, and reporting capabilities. Excellent record management and organizational skills. Experience maintaining databases, trackers, and project correspondence logs. Ability to prepare professional reports, meeting minutes, and presentations.

Saudi national.