Document Controller - Supervision

Khatib & Alami; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

Khatib & Alami in Riyadh is seeking a Document Controller to establish master filing systems and manage copies of drawing issues on supervision projects, ensuring adherence to K&A’s archiving policies and standards.

The role focuses on maintaining up-to-date drawing revisions, recording submittals and responses, and supporting the supervision team with organized filing, back-ups, and compliant document control processes.

Qualifications

• High School Diploma
• Working knowledge of Microsoft Word, PowerPoint and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English; Arabic is an advantage

Responsibilities

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures.
• Maintain a record of submittals from the contractor and record the date of responses to the contractor.
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference.
• Maintain a register of operation manuals, vendor manuals and as built drawings.
• Maintain copies of all programs submitted during the project and file copies of the contractor’s drawings showing the progress of the works during the various stages of the contract.
• Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings.
• Record receipt of drawing revisions and distribution to the appropriate people.
• Ensure that the most current version of drawing documents is being used.
• Assist other members in the supervision team to set-up and maintain filing systems in an organized manner.
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures.
• Attend periodic training to further develop relevant skills

Job description

Start Date: 22-December-2025

Job Location: Riyadh

Job Summary

The Document Controller establishes master filing systems, including copies of al drawing issues on supervision projects. He ensures the implementation of K&A’s archiving policies, procedures and standards in the recording of all drawings issued to the contractor.

• Ensure responsibilities are fulfilled in a cost effective manner

Key Responsibilities (Customer Focus)

• Ensure the satisfaction of the supervision teams with provided document control activities

Key Responsibilities (Internal Business Process)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures.
• Maintain a record of submittals from the contractor and record the date of responses to the contractor.
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference.
• Maintain a register of operation manuals, vendor manuals and as built drawings.
• Maintain copies of all programs submitted during the project and file copies of the contractor’s drawings showing the progress of the works during the various stages of the contract.
• Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings.
• Record receipt of drawing revisions and distribution to the appropriate people.
• Ensure that the most current version of drawing documents is being used.
• Assist other members in the supervision team to set-up and maintain filing systems in an organized manner.
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures.

Key Responsibilities (Learning & Growth)

• Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

• High School Diploma
• Working knowledge of Microsoft Word, PowerPoint and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English; Arabic is an advantage

Overall Experience Required to Execute this Role

• No prior experience required