Document Controller - Supervision

Khatib & Alami International; Riyadh; Presencial; SAR 60.000 - 90.000; Jornada completa

Descripción de la vacante

Khatib & Alami International is seeking a Document Controller in Riyadh to establish and maintain master filing systems for all project drawings and documents, ensuring adherence to archiving policies and using the Aconex platform. You will manage submittals, design manuals, and revisions, while keeping records current and accessible for internal and client use.

The role requires strong organizational skills, proficiency with MS Word/PowerPoint/Excel, and excellent written and spoken English,

Formación

• Experience with Aconex or similar document control systems.
• Strong filing, archiving, and record-keeping abilities.
• Proficiency in MS Word, PowerPoint and Excel.
• Good communication and organizational skills.
• English proficiency in speaking and writing.

Responsabilidades

• Maintain master filing system for all drawing and documents.
• Record and track submittals to clients and responses.
• Ensure current drawing versions are used and properly archived.
• Prepare and distribute design drawings and revisions as needed.
• Assist team with filing systems and backups in line with policies.

Conocimientos

Secretarial skills

Organizational abilities

Communication skills

English proficiency

Attention to detail

Educación

High School Diploma

B.Sc. preferable

Herramientas

Aconex

Microsoft Word

PowerPoint

Excel

Descripción del empleo

Start Date: 10-February-2026

Job Location: Riyadh

Job Summary

The Document Controller establishes master filing systems, including copies of all drawing issued on design projects or supervision projects. He ensures the implementation of K&A archiving policies, procedures, standards, and the recording of all issued documents and drawings, by using Aconex program.

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondences for company projects in accordance with corporate policies and procedures

Key Responsibilities (Customer Focus)

• Maintain a record of submittals to the client and record the date of responses to the client

Key Responsibilities (Internal Business Process)

Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference

Maintain a register of design manuals, vendor manuals and design drawings

Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design

Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings

Record receipt of drawing revisions and distribute to the appropriate people

Ensure that the most current version of drawing documents is being used

Assist other members in the team to set-up and maintain filing systems in an organized manner

Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Key Responsibilities (Learning & Growth)

Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

Saudi Citizen is preferable

High School Diploma. B.Sc. is preferable

Excellent experience in Aconex Program for more than 5 years

Working knowledge of Microsoft Word, PowerPoint and Excel

Good secretarial skills and organizational abilities

Ability to communicate effectively both internally and externally

Good planning, organization and presentation capability

Strong attention to details

Proficiency in spoken and written English

Overall Experience Required to Execute this Role

Specific Experience Required to Execute this Role