Document Controller

Jones Lang LaSalle; Riyadh; On-site; SAR 96,000 - 180,000; Full time

Job summary

Jones Lang LaSalle JLL is seeking an experienced Document Controller to manage project documentation through the construction lifecycle. You will ensure version control, organize records, and enforce standards while coordinating with teams and clients.

Responsibilities include log and distribute documents, maintain registers, and support meetings with up-to-date paperwork. Proficiency in Procore/Aconex/SharePoint and ISO 19650 familiarity are highly valued.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 8+ years of experience in document control, preferably in construction or engineering.
• Experience with construction project lifecycle and documentation requirements.
• Proficiency in document management systems (e.g., Procore, Aconex, SharePoint).
• Proficiency in establishing workflows on Aconex.
• ISO 19650 certification or equivalent ISO quality certification advantageous.
• Advanced knowledge of Microsoft Office Suite, particularly Excel.
• Familiarity with CAD software and drawing management.
• Understanding of construction drawings, specifications, and technical documents.
• Knowledge of quality management systems (ISO 9001 advantageous).
• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Document Management: Establish and maintain document control systems and procedures.
• Receive log, distribute, and track all project documents including drawings, specifications, contracts and correspondence.
• Ensure proper document version control and maintain document registers.
• Coordinate document reviews and approvals with project stakeholders; track submissions and approvals.
• Maintain confidentiality and security of sensitive project information.
• Communication & Coordination: liaison between project teams, contractors, consultants and clients.
• Distribute documents and maintain transmission records; support meetings with relevant documentation.

Skills

Document control

Procore

Aconex

SharePoint

ISO 19650

MS Excel

CAD software

Drawing management

Quality management

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

Procore

Aconex

SharePoint

Job description

JLL empowers you to shape a brighter way Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward

Position Overview The Document Controller is responsible for managing organizing and controlling all project documentation throughout the construction lifecycle This role ensures proper document flow version control and compliance with project specifications and industry standards

Key Responsibilities

Document ManagementEstablish and maintain document control systems and proceduresReceive log distribute and track all project documents including drawings specifications contracts and correspondenceEnsure proper document version control and maintain document registersImplement and enforce document naming conventions and filing systemsArchive completed project documentation per company and regulatory requirementsQuality Control amp ComplianceReview documents for completeness accuracy and compliance with project requirementsCoordinate document reviews and approvals with project stakeholdersTrack document submissions reviews and approval statusEnsure adherence to document control procedures and industry standardsMaintain confidentiality and security of sensitive project informationCommunication amp CoordinationServe as liaison between project teams contractors consultants and clients regarding document mattersDistribute documents to appropriate parties according to distribution matricesCoordinate document transmittals and maintain transmission recordsSupport project meetings by preparing and distributing relevant documentation

JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our Candidate Privacy Statement For additional details please see our career site pages for each country

Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and or overall selection process you may email us at HRSCLEMAIL ADDRESS This email is only to request an accommodation Please direct any other general recruiting inquiries to our Contact Us page

High school diploma or equivalent required; Associate's degree preferred8+ years of experience in document control, preferably in construction or engineeringExperience with construction project lifecycle and documentation requirementsProficiency in document management systems (e.g., Procore, Aconex, SharePoint)Proficiency in establishing workflows on AconexISO 19650 certification or equivalent ISO quality certificationAdvanced knowledge of Microsoft Office Suite, particularly ExcelFamiliarity with CAD software and drawing managementUnderstanding of construction drawings, specifications, and technical documentsKnowledge of quality management systems (ISO 9001 advantageous)Exceptional attention to detail and accuracyStrong organizational and time management skillsExcellent written and verbal communication abilitiesAbility to work under pressure and meet tight deadlinesProblem-solving skills and proactive approachTeam collaboration and interpersonal skills