Document Control Manager (Rail/Metro)

Systra; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

SYSTRA in Riyadh, Saudi Arabia, seeks an experienced Document Control Lead to manage and optimize project documentation. You will implement document control procedures, oversee EDMS, ensure security and compliance, and coordinate with engineers and stakeholders to maintain accurate records.

The role requires strong organizational skills, leadership ability, and proficiency with Microsoft Office and EDMS. On-site work in Riyadh offers a challenging environment in public transport projects.

Qualifications

• Strong knowledge of document control principles and standards.
• Proficiency with electronic document management systems (EDMS).
• Excellent organizational and time-management abilities.
• Attention to detail and high accuracy.
• Effective communication and collaboration with diverse teams.
• Experience in project management or related field.
• Ability to lead and mentor a team.
• Proficiency in Microsoft Office Suite.
• Experience in the Middle East, ideally Saudi Arabia, preferred.

Responsibilities

• Develop and implement document control procedures.
• Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
• Manage electronic document management systems (EDMS).
• Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity.
• Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes.
• Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.
• Train and mentor team members document control procedures, EDMS usage, and best practices.
• Conduct document audits to identify areas for improvement and ensure compliance with established standards.
• Prepare reports on document status, compliance issues, and key performance indicators for project management.
• Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
• Identify and address any problems related to document access, version control, or filing discrepancies.

Skills

Document control

EDMS proficiency

Organization & time management

Detail-oriented

Communication skills

Project management experience

Leadership / mentoring

MS Office

Middle East experience

Job description

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

We are currently seeking a well experienced Document Control Lead to join one of our programs in Riyadh, Saudi Arabia.

Missions/Main Duties

• Develop and implement document control procedures
• Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
• Manage electronic document management systems (EDMS)
• Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity
• Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes
• Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.
• Train and mentor team members document control procedures, EDMS usage, and best practices.
• Conduct document audits to identify areas for improvement and ensure compliance with established standards.
• Prepare reports on document status, compliance issues, and key performance indicators for project management.
• Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
• Identify and address any problems related to document access, version control, or filing discrepancies.

Profile/Skills

• Strong understanding of document control principles and best practices
• Proficiency in electronic document management systems (EDMS)
• Excellent organizational and time management skills
• Detail-oriented with high accuracy standards
• Effective communication and interpersonal skills to collaborate with diverse teams
• Experience in project management or related field
• Ability to lead and mentor a team
• Proficient in Microsoft Office Suite
• Experience in the Middle East, ideally Saudi Arabia will be preferred

Systra is an equal opportunities company; this position is open to all applicants.

Workplace Type

On-site